2025/04/24 Pretoria
Job Reference Number: SG-542
Department: BPO H2R - Nissan
Business Unit
Industry: Motor Industry
Job Type: Contract
Positions Available: 1
Salary: Market Related
Exciting opportunity for a Filing Clerk at our client in the automotive industry.
Job Description
Exciting opportunity for a Filing Clerk at our client in the automotive industry.
- Sorts employees files
- Build a file record template to record all filles that are to be Archived with Metrofile
- Arrange with Metrofile to collect all the files to be archived to be collected On-site
- Organizes documents.
- Makes copies of paperwork and distributes as needed.
- Retrieves data and files for other departments and personnel.
- Uses alphabetical and numerical systems to organize paper
- Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
- Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
- Creates new files and provides needed information on records and reports.
- Requesting boxes from Metrofile
- Ensure all requested boxes from Metrofile are sent back in same order as per requested box within a week
- Secures and protects the privacy of documents.
- Scans paper documents and verifies that scanned documents are clear and legible.
- Processes requests for files and data.
- Records when and what documents have been borrowed and returned.
- Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
- Discards documents when required in accordance with official procedures.
- Transcribes audio and video content.
- Operates office equipment.
- Looks for ways to improve filing systems and designs forms and templates for data entry.
- Types and performs data entry.
- Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
- Checks and corrects documentation and placement of previously filed documents.
- High school graduate or equivalent
- Knowledge of basic office and administrative software such as MS Office
- Experience working in an office setting
- Previous clerical experience (not a must be preferred)
- Experience working with file-keeping software or cloud storage a plus
- Input skills and knowledge
