Duties & Responsibilities
- Receive and verify all invoices on Retail and consolidate monthly purchase reports for approximately 90 units.
- Capture and process supplier invoices accurately and ensure compliance with company policies.
- Prepare and submit quotations to customers and process purchase orders.
- Generate and submit client invoices, update statements, and follow up on outstanding payments.
- Maintain accurate records of all financial transactions and ensure proper filing for audit purposes.
- Reconcile supplier statements and resolve discrepancies promptly.
- Assist with month-end closing activities, including accruals and reporting.
- Monitor and track purchase orders and deliveries to ensure timely processing.
- Liaise with internal teams and suppliers to resolve invoice or payment queries.
- Prepare and distribute financial reports to management as required.
- Support budgeting and forecasting processes by providing relevant data.
- Ensure compliance with financial controls and company procedures.
- Provide administrative support to the finance team, including data entry and document management.
- Assist with system updates and troubleshooting for finance-related platforms (Excel, Source & Retail, Pragma, Coupa).
- Respond to client and supplier queries professionally and within agreed timelines.
Skills and Competencies
- Strong Excel skills and familiarity with Source & Retail, Pragma, and Coupa.
- Understanding of financial processes and reporting.
- Excellent attention to detail and organisational skills.
- Ability to plan, prioritise, and meet deadlines under pressure.
- Effective communication and problem-solving abilities.
- Integrity, accountability, and adaptability in a fast-paced environment.
- 12 years experience in finance administration or a similar role.
Qualifications
- Matric
- Financial or administrative qualification (advantageous)
- Proven experience in finance administration.
