Finance & Office Administrator

Role Overview

We are a dynamic company that is growing as a result of being agile and innovative. We are looking for a new team member that is reliable, detail-oriented all-rounder to handle finance administration, debtors and creditors, data capturing, office management, and assist any other team members as and when require. The role suits someone whos is personable, professional, organized, proactive, and comfortable multitasking in a fast-moving business environment.

Key Responsibilities

Finance Administration

Process supplier invoices, petty cash and expense claims.
Maintain up-to-date records on Xero or equivalent.
Assist with bank reconciliations and month-end close.
Monitor accounts receivable and payable to ensure timely payments.
Conduct customer follow-ups on overdue accounts (via phone/email).
Liaise with customers and suppliers regarding payment queries and reconciliations.
Transaction Audit Trail: Ensure all finance transactions have proper supporting documents.

Data Capture & Records

Accurately capture data into relevant systems and spreadsheets.
File and store documents (digital and physical).
Maintain registers (assets, receipts, deliveries, stock, timesheets).

Office Management

Manage stationery, kitchen supplies, and office equipment orders.
Coordinate cleaners, repairs, and service providers to maintain a functional workspace.
Maintain an organized and professional office environment.
Arrange internal events, celebrations, and team activities (e.g. birthdays, work anniversaries, milestones).
Maintain a calendar of company events and important dates.
Coordinate travel bookings and accommodation for staff where required.
Assist in onboarding new team members with desk setup, welcome packs, and basic orientation.

Other Duties