Ad is valid till: 04 February 2019
ID 582593

Financial Administrator

Career Opportunity:Financial Administrator

Job Type:Temporary position

Do you have compelling Financial Administrator skills? Then you are the person we’re looking for.

We are looking for candidates who meet the following requirements for this position

Opportunity requirements:

  • Matric
  • A 3-year qualification in Finance / Accounting or equivalent.
  • 1-3 years experience in the finance or similar environment.
  • Good communication skills.
  • Interpersonal skills.
  • Planning skills
  • Process Implementation (M&E process)
  • Tact skills
  • Judgement skills
  • Proactive
  • Computer literacy skills


  • Knowledge and understanding of the roles, function and responsibilities of the main stakeholders and role players.
  • Knowledge of industry legislation, the various stakeholders, their responsibilities and compliance requirements.
  • Understanding of the transformative elements of the HRD legislation(Skills Development Act, SAQA, Act, etc.)
  • Exposure to auditing.

Behaviourial attributes

  • Quality orientation
  • Sector knowledge
  • Stakeholder relationship management
  • High problem solving ability
  • Strong team player with strong operational management skills.

Opportunity responsibilities:

 Perform reconciliations

  • Processing, recording, calculating, reconciling and preparing financial operational transactions.
  • Perform financial administration processes in line with revolving legislative guidelines.
  • Prepare weekly/monthly reconciliation.
  • Ensure compliance with financial and procurement policies through proper record keeping and administration.
  • Reconcile or note and report discrepancies found in records.
  • Investigate and resolve reconciling items.

 Perform accounts payable function

  • Add suppliers/beneficiary on the accounting system.
  • Receive and verify supporting documents before capturing invoices, grant claims, board fees and employee claims on the accounting system.
  • Process payments on the accounting system.
  • Allocate supplier invoices, grants claims. Bursary payments to relevant cost codes and capture on the system.
  • Upload payments on the banking system.
  • Prepare payment packs.
  • Download and forward proof of payments to relevant departments or suppliers.
  • File suppliers invoice, grant claims, supporting documents, statements and quotations.
  • Maintain and update beneficiaries on the accounting system.
  • Monitor accounts payable on the system (Age analysis, etc.)
  • Verify supplier banking details before processing payments.
  • Attend to Supplier queries.
  • Capture bank charges, reversed transactions, debit orders and refunds on the accounting system.

 Perform accounts receivable function

  • Process invoices and credit notes.
  • Match beneficiary payments to invoices.
  • Reconcile debtors to general ledger.
  • Attend to customer queries.

 Perform other finance duties

  • Liaise with departments to obtain Capex and Opex accruals.
  • Preform month-end procedures (general journal entries, etc.)
  • Capture financial inputs into the general ledger.
  • Allocate and administer income, receipts and payments.
  • Perform banking reconciliations.
  • Provide auditors with requested information and respond to queries for discretionary grants and creditors.

 Petty Cash

  • Capture petty cash transactions.
  • Count the petty cash in the box on a monthly basis.
  • Reconcile petty cash on a regular basis.
  • Administer cheque books when required.
  • Follow-up on petty cash discrepancies.
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