Duties & Responsibilities
- Manage overall performance of all bookkeepers
- Ensure Business Information Files are kept on all customers and updated as and when required
- Obtain signed client invoice checklist from bookkeepers and manage submission of client invoices within stipulated timelines
- Ensure that all order sheets are updated with new pricing and distributed to Bookkeepers
- Manage month end sign off with team and ensure that profit and loss sheets are accurate with detailed explanations on unit performance against budget and forecast
- Ensure that capex submitted is correct, summarized on capex submission sheet and submitted to finance - ensure that Bookkeepers maintain copies of these documents in BIS file
- Co-ordinate all new unit openings and related tasks as set out in the Finance Training Manual
- Finance controller is responsible for certain allocated key account client invoices and statements
- Periodically review supplier statements to ensure that all invoices on statement were captured in Ax
- Manage accurate daily debtors allocations through engagement with bookkeepers and relevant operations teams
- Finance Controller to set up weekly debtors meetings with team. Get feedback and commitment dates. Forward all feedback to Senior Financial Controller for cash flow forecasting
- Generate monthly journals from bookkeepers on AX
- Communicate purchasing budgets and govern adherence thereto
- Monitoring monthly deadlines and take necessary action if needed
- Ensure compliance to company Finance processes, policies and procedures
- Support and maintain accuracy of financial systems and master data information
- Ensure that all EFT requisitions have been received, summarize on EFT submission sheet and submit to finance for payment
- Generate monthly bonus and leave journals as per unit requirement on AX
- Accrual account and prepayments reconciliation to be done at month end and send to Senior Financial Controller for review
- Ensure correct coding of all sundry creditors for example stannic charges
- Compile the Business Review document and submit to the General Manager to provide explanations and general commentary. Allow adequate time for completion before Business Review, normally around 7 working days after month end
- Preparations and submission of monthly forecast to Senior Financial Controller
- Maintain effective working relationships with team, internal and external clients
- Liaising and supporting the internal & external auditors when required
- Manage annual budget process and ensure accurate completion of budget templates and meeting of deadlines
- Send out deadlines for the month on document submission and sign off time lines
Skills and Competencies
- Analysing and Interpreting
- Writing and Reporting
- Adhere to Principles and values
- Coping with Pressure and Setbacks
- Planning, Organising and Executing
- Delivering on Results and meeting Customer Expectations
- Leading and Deciding
- Supporting and Cooperating
- Interpersonal skills
- Communication skills: verbal/written
- Commitment and Excellence
- Productivity driven
- Cost Awareness
- Computer literacy- word, excel
- Able to work accurately and under pressure
- Strong analytical capabilities
- Attention to detail is very important
Qualifications
- Grade 12 and B. Com degree or similar qualification or 5+ years experience in a related position
- Previous experience in a similar position would be an added advantage.
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