Manager Group Governance

The role will Support in drafting of Company Secretarial records and implementation of statutory structures in terms of merger/acquisition transactions

Essential qualification: CSSA (Chartered Secretaries of South Africa) / LLB

Membership of the Institute - either ACIS or FCIS

Preferred qualification: Post Graduate qualification in field of Governance and Compliance

Experience required: Min 8-year experience in the corporate governance, company secretariat, policy and report drafting

Proven ability to liaise with senior management and directors

Experience with Diligent Boards and GreatSoft Secretarial desirable Company Secretarial

Statutory maintenance and submissions of documents to CIPC in respect of annual returns, changes of directors, share transactions, Memorandum and Articles, Special Resolutions, as required by the Companies Act 2008
Administration of Trusts and guidance with respected to governance for Trustees
Ensuring internal records and Company's registers are updated
Signed minutes of meetings properly recorded and filed as appropriate
Submission of relevant statutory records to regulators and other authorities
Work with Finance teams to ensure Company Secretarial records align with financial and tax records and submissions

Governance

Group Board and Committee Governance including: -

Set up, attendance, advice, minutes and all post Board meeting procedures including oversight of requirements from business units
Drafting of relevant Charters and terms of references
Support company's King IV governance and reporting initiatives
Liaison with relevant stakeholders for the accumulation of information and documents for meeting packs in line with strategy
Meeting agendas in conjunction with relevant management
Administration in respect of setting up of meetings, invitations, Notices, venue etc.
Oversight of meeting and procedures
Attending meetings and taking minutes
Action lists from meetings and follow up (internally and externally) for action items
Annual General meeting processes and procedures from end to end

Reporting

In-depth experience in drafting and preparing Integrated Annual Report and the supplementary reports (Sustainability Report, Remuneration Report, Notice of Annual General Meeting, etc)
Provide support to group finance and investor relations in respect of information on share register, company law, company requirements
Provide support to group finance during reporting cycles with respect to annual financial statements, interim financial statements and statutory governance

Process Management

Support the Governance team by providing thought leadership and insights into governance processes, risks and systems
Support Head: Group Governance in building an actionable governance plan at both strategic and operational level
Ensure collaboration, cooperation and creative contributions from relevant internal divisions by building trusting relationships with internal network of key stakeholders
Identify obstacles and challenges by analysing governance feedback from various stakeholders and responding appropriately so as to address any governance gaps
Day-to-day liaison with transfer secretaries regarding share registers and administrative matters

Desired Skills