HR Administrator

We are looking for an HR administrator to join our dynamic team at MC Design & Contracting. The HR Administrator is responsible for providing administrative and operational support across the HR function, including reception, recruitment, HR administration, training, performance management, and employee wellness initiatives. The role ensures smooth day-to-day HR operations and assists in implementing HR processes and programs.

Main Responsibilities & Outcomes:

• Reception & Front Desk
  Manage incoming calls, direct messages to relevant employees, update contact and birthday lists, coordinate with service providers for voice recordings, and ensure office access aligns with operating hours.
  
• Recruitment & Onboarding
  Conduct HR inductions for new employees, manage employee records in HR systems, handle contracts and fixed-term employment, and process terminations while providing all necessary documentation.
• HR Administration
  Prepare and monitor labour broker POs, reconcile MEIBC contributions, maintain termination lists, administer employee travel, accommodation, and fuel cards, and liaise with external service providers as needed.
• Training & Development
  Coordinate employee training programs, maintain training records, identify departmental training needs, liaise with training providers, and manage mandatory and discretionary funding submissions.
• Employee Wellness & Events
  Plan and support wellness initiatives, team building activities, and company social events to promote employee engagement and wellbeing.
  

Requirements

Minimum Qualifications:

• Certificate or Diploma in Human Resource, Business Administration or related field preferred.
  
• 1 2 years experience in HR administration or a related general administrative field.
  

Skills, Competencies & Behaviour:

• Organisational & Administrative Skills: Strong ability to manage multiple tasks efficiently, stay organised, and meet deadlines.
  
• Communication & Interpersonal Skills: Excellent verbal and written communication, able to interact professionally with employees, colleagues, and external parties.
  
• Confidentiality & Professionalism: Handles sensitive information with discretion and maintains a professional demeanour at all times.
  
• Technical Proficiency: Skilled in MS Office and HR information systems.
  
• Attention to Detail: Ensures accuracy in documentation, record-keeping, and all HR processes.
  
• Teamwork & Collaboration: Works effectively with colleagues, contributes positively to team objectives, and supports different HR functions as needed.
  
• Adaptability & Proactive Approach: Flexible to changing priorities, takes initiative, and anticipates HR needs.
  
• Customer-Service Orientation: Approachable, helpful, and responsive in supporting employees and external contacts.