HR Administrator (Africa) (Entry Level)

Working within the Africa HR Team to provide full administration support. This role will encompass all areas of HR administration, including recruitment and onboarding, induction, probation, leavers, and annual processes.

Key Responsibilities

Whilst the role and responsibilities of a HR Administrator can vary day to day, your key responsibilities will include but are not limited to:

• Provide core administrative support for the Human Resources Department
• Assist in hiring process of employees including generating offer packs, conducting references, right to work/visa checks, and coordinating probationary periods
• Employee data management accurately updating employee details throughout the employee lifecycle and conducting regular audits on data quality
• Providing administrative support to Payroll, to include the monthly payroll input and output
• Support the HR Director in preparation of data for annual salary and bonus reviews
• Generate weekly, monthly, and quarterly HR reports from Workday (our HR system) and GMS (our time-management system)
• Schedule, coordinate and plan HR team activities
• Coordinate HR processes e.g., exit interviews, absence management, case management, etc.
• Produce correspondence and documentation as required
• Respond to HR queries within a timely manner
• Working in collaboration with wider business areas including, Payroll, Finance, HSEQ and our Recruitment team
• Notetaking during meetings
• Using your knowledge and people skills to resolve and de-escalate complex queries and issues
• Provide any additional administration support as required by HR Director, HR Team and other departments
• Proactively seeking opportunities for process improvement and optimisation

Person specification

Key skills and experience:

This position would suit someone with the following skills, knowledge, experience and attributes who is keen to follow a career in HR

• Up to 2 years previous experience working within HR Administrator role, preferably within a professional services company
• Strong work ethic and commitment to delivering exceptional customer service
• Ability to work on your own as well as part of a large team based in various locations
• Exceptional time management and organisational skills
• Capability to work to strict deadlines and remain calm under pressure
• Strong attention to detail
• Excellent written and verbal communication skills The ability to read, write and speak English is essential
• Competent understanding of current Belgian employment policies and legislation
• Ability to deal with information in a discreet, professional and confidential manner
• Excellent people skills
• Proficient in Microsoft Word, PowerPoint, Excel and Outlook
• Previous experience of working with HR software. Knowledge of Workday would be desirable but is not essential.