HR Administrator

HR ADMINISTRATOR

About The Role

The HR Administrator is an organised and detail-oriented individual whose main responsibility is to support our HR initiatives and ensure the smooth execution of various administrative tasks within our department. As HR Administrator, you will play a vital role in supporting the day-to-day HR function by coordinating logistics, communicating effectively, and managing administrative procedures, all while ensuring compliance with employment laws and regulations. You will be responsible for the bulk recruitment of agent roles under the guidance and support of the HR Business Partner. This position is essential in providing recruitment and HR administrative support to the organization

This position is based in our Johannesburg branch.

If you are motivated by the opportunity to contribute to support people excellence, we invite you to apply for this role.

Key Responsibilities

Under the management / direction of the HR Business Partner, you will have the following responsibilities (including but not limited to):

Human Resources

• Recruitment: Support the HR Business Partner in sourcing, processing and assessing applications, scheduling of interviews, conduct risk screening checks, extending offers of employment and facilitating the administration and preparation of new starters to the business including but not limited to new starter list preparation, contract pack drafting, collating all relevant personal documents, setup on various systems.
• Payroll: Under the guidance of the HR Business Partner and the payroll team, act as liaison between the employees within the branch and payroll to ensure that payroll information is submitted within the cut-off periods. Act as the point of call for any queries and ensure timely resolution.
• HR Administration: Ensure proper maintenance of personal records of employees on matters including but not limited to contracts, disciplinary record/s, leave and performance appraisals. Under the guidance of the HR Business Partner, provide information to stakeholders and employees on HR Policies and Procedures and communicate queries unable to answer to HR Business Partner. Preparation and distribution of certificates of service and UI-19's for terminated employees and UI-19 and UI2.7 for maternity leavers. Preparation and distribution of confirmation of employment letters. Debt Collections Council (Compliance).

IR Support: Act as liaison between the HR Business Partner and the employee on various personnel related matters; IR and / performance. Ensure compliance of disciplinary and performance processes as per company policy and procedure and ensure that all administration surrounding these processes are followed.

• Committee Representation: Represent the HR team by actively participating and contributing positively to the Social Committee, Health & Safety Committee and Employment Equity Committee
• Any additional ad-hoc administrative duties
• Monthly salary

Requirements

• Grade 12
• HR related Diploma (completed) is advantageous
• 2+ years experience as a HR Administrator
• Experience in a similar industry is advantageous
• 2+ years experience in bulk recruitment
• Computer literate minimum intermediate level (MS Word and Excel)
• Experience in facilitating the running of a recruitment process from beginning to end will be advantageous
• Working knowledge of any recruitment applicant tracking system will be advantageous
• A working knowledge of HR processes and Labour Laws (BCEA, LRA, UIF, OHSA, SDA) is advantageous
• Target driven

Competencies / Skills

• Strong organisational skills with exceptional attention to detail.
• Excellent communication skills to effectively collaborate with various stakeholders.
• Proficient in coordinating logistics and managing administrative processes.
• Ability to multitask, prioritise, and manage time effectively in a fast-paced environment.
• Collaboration skills to work seamlessly with cross-functional teams.
• Problem-solving mindset to address issues and challenges proactively.
• Proficiency in using relevant software and tools for data management and communication.
• Adaptability to evolving environment, processes and training requirements.
• Customer service orientation to ensure a positive experience for all employees
• Ability to take initiative and work independently
• Must meet deadlines, accomplish tasks as agreed upon time structure
• Relationship and conflict management

Working Hours

You will be required to work a maximum of 45 hours per week, scheduled between 07:00 am and 20:30pm, Monday to Friday.

Remuneration Structure

• Benefits at the full cost to the Employer;
• Funeral Cover (at the full cost of the employer)
• Life Cover (at the full cost of the Employer)
• Disability Cover (at the full cost of the Employer)
• Medical Cover (at the full cost of the employer, after successful completion of the probation period)

HOW DO I APPLY?

Submit a completed internal vacancy application form, attach an updated Curriculum Vitae and a motivation letter via the Nimble Community > HR Process Documents > Recruitment > Internal Vacancy Application.

CLOSING DATE: 22 September 2023

ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS MAY BE SHORTLISTED FOR AN INTERVIEW

This appointment will be made in line with the Nimble Group Employment Equity Plan.