Human Resources Intern

OVERVIEW
The HR Intern - Africa within the ETG Commodities Vertical is a vital support role within the Human Resources Department, responsible for administrative tasks, record-keeping, and assisting in HR processes. This position plays a crucial role in ensuring the smooth operation of HR functions and providing reliable support to the HR Business Partner

ROLE AND RESPONSIBILITIES
1. Onboarding and Terminations

• Assist with the administration of new joiners and leavers
• Set up meetings with service providers for new joiners
• Schedule information sessions
• Schedule site visits, where necessary
• Preparing the welcome folders
• Updating employee files, with necessary documents, i.e. signed employee contracts, medical aid forms, etc.
• Assist with ensuring the signing and filing of policy documents
• Assist with offboarding

2. General

• Update and manage digital employee tracker
• HR employee filing, which includes maintaining electronic and physical employee files
• Prepare and manage HR payments with relevant Finance teams.
• Assist with the updating and maintenance of the Skills Development database / EEA1
• Follow up with Line managers regarding bi-annual performance appraisal and file performance documents
• Update organogram
• Offer general administrative assistance to the HR team
• And any other duties, as assigned by the HR Manager or HR Business Partners, in line with the role
• Expectation to assist with payroll processes and queries
• Collaborate with the HRBP to improve HR processes and efficiency, and provide support with HR Projects

QUALIFICATIONS AND EDUCATION REQUIREMENTS
1. A qualification (diploma/degree) in Human Resources or a related qualification (with HR subjects) is a requirement.
2. Some experience in HR administration would be an advantage, but it is not a requirement.
3. Newly qualified or first year working experience
4. Intermediate proficiency in MS Word and MS Excel is required. PowerPoint skills would be an advantage.

PREFERRED SKILLS
1. Excellent communication skills, both oral and written
2. Excellent attention to detail
3. Very good inter-personal skills
4. Very good planning, organizing, and time-management skills
5. High-quality orientation
6. Action-oriented
7. Able to maintain a very high degree of confidentiality
8. Able to multitask and work well in a team, as well as independently