EVENTS COORDINATOR
We are looking for a skilled events coordinator to assist with the management and execution of an extensive global events list of both Third-Party Sponsorship and company hosted events.
The ideal candidate is meticulous and organized. They will be able to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.
This is an exciting role for an individual who enjoys a fast-paced environment and thrives on the excitement and satisfaction of a successful event.
Key Responsibilities Include, But Are Not Limited To
- Manage and execute the sponsorship events calendar and strategy.
- Oversee the event budget and manage all subsequent POs and invoices.
- Facilitate invoice approval and processing including budget record keeping.
- Identify and negotiate sponsorship packages for relevant industry events.
- Build and maintain relationships with key internal and external stakeholders.
- End-to-end management of all events within designated regions, including but not limited to; arranging deliveries, branded items, briefing exhibiting stands design and presentation to brand team etc.
- Venue and service supplier management, including booking of venues, tech and AV and all F&B.
- Use CRM system to track all events and ensure events data is being recorded accurately.
- Work closely with sales and marketing team to create solid and measurable events KPIs.
- Produce quarterly events report, ensuring KPIs are met, and events are producing a positive ROI.
- End-to-end management of Apex Group hosted events such as seminars, summits, roundtables, and larger client events in key regions.
- Briefing wider marketing team on upcoming events to ensure the relevant teams such as Digital, Social and Brand are informed as needed.
- Creating event materials as needed such as registration pages, invites and managing RSVPs.
- 3-5 years event coordination experience
- Strong organizational and management skills
- Strong negotiation skills.
- Proactive, independent and forward thinker.
- Comfort working in a fast-paced environment and ability to work to deadlines
- Ability to plan and execute projects with many moving parts and prioritize accordingly.
- Ability to work autonomously across different time zones.
- Enjoy taking responsibility for multiple projects simultaneously and know how to keep yourself, and others around you, organised and focused on a plan.
- Strong relationship building and negotiation skills to manage internal and external stakeholders and work at a fast pace with the rest of the marketing team.
- Enjoy working with a diverse group of colleagues and stakeholders and the ability to work remotely from your colleagues and remain connected through regular calls and conversations.
- 2 - 3 years of experience in a B2B marketing role and the ability to work in a global cross-border environment will be an asset
- An understanding of the asset management space or experience in a similar role preferred.
- Experience with CRM and MAP tools - Salesforce and Pardot preferred.
- A genuinely unique opportunity to be part of an expanding large global business.
- The opportunity to own the marketing strategy for the North Asia and Oceania region and demonstrate your ability to help drive the business toward achieving its local revenue targets.
- The chance to actually impact the business, be heard and implement your own ideas.
- Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.
- A genuine career path and ability to help shape the demand marketing agenda.
- Opportunity to work with a diverse, agile and global marketing team.
