Executive Assistant to the CEO – Lance Real Estate

Full-time, Permanent, Work

Atlantic Seaboard, Cape Town

Posted 8 months ago

About The Organisation And The Role

Lance Real Estate is a leading property company situated on the Atlantic Seaboard. They are seeking an experienced, professional Executive Assistant to support the dynamic CEO. This individual will be the right-hand person to Lance Real Estates visionary leader. They will play a key role in ensuring the CEOs day-to-day operations run seamlessly, managing schedules, handling communications, and providing essential administrative support. This position is best suited to someone who thrives in a fast-paced environment; excels at organisation and is committed to contributing to the success of a growing company.

Main Duties & Responsibilities

Calendar Management: Efficiently organise and manage the CEOs calendar, ensuring optimal use of time and prioritising key activities.
Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle emails, calls, and correspondence with professionalism and confidentiality.
Meeting Coordination: Plan, coordinate, and schedule internal and external meetings and prepare necessary materials. Attend meetings, take minutes, and follow up on action items.
Travel Arrangements: Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring the CEOs smooth and comfortable travel experience.
Document Management: Maintain and organise important documents, files, and records, ensuring easy accessibility and confidentiality.
Task Prioritisation: Assist in prioritising tasks, managing deadlines, and promptly addressing critical responsibilities.
General: Ad hoc administrative duties as and when required.

Required Skills & Experience

The ideal applicant will have the following competencies:

Work experience and industry exposure
Proven experience as an Executive Assistant or similar role, supporting high-level executives.
Experience working in a demanding and fast-paced environment.
Strong Communication and Interpersonal skills
Exceptional verbal and written communication skills with the ability to liaise with clients in a professional manner.
A mature, confident and responsible individual who is friendly and accessible.
Strong networking and inter-personal skills
Can do attitude.
Excellent Administration and Organisational Skills
Highly organized and efficient individual who understands how to prioritise, works well under pressure to meet tight deadlines.
A self-driven, proactive individual who is able to work independently and collaboratively in a fast-paced environment.
A detail-oriented and results-driven professional.
A resilient person who can handle pressure in a calm and confident manner.
Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.
Ability to problem solve.
General
Discretion and trustworthiness when handling confidential information.
Proficient in Microsoft Office Suite and other relevant software.
Drivers licence and own car that can be used for work purposes.
Living on the Atlantic Seaboard or CBD area would be beneficial.

Interested?

To apply: Please send your CV and cover letter to justine@lancerealestate.co

Please include Executive Assistant to CEO Application in the subject line.

Closing date for applications: 5 December 2024

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful

Job Features

Job Category Admin, Office & Support, Property development Location: Atlantic Seaboard, Cape Town Reporting to: CEO Nature of contract: Permanent Hours of work: 8.30am 4pm (need to be available on cell after hours) Salary range: Market-related salary with a performance-based commission Interested? To apply: Please send your CV and cover letter to justine@lancerealestate.com Please include "Executive Assistant to CEO Application" in the subject line. Closing date for applications: 5th December 2024

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