Role Overview
We are seeking a dynamic and experienced Finance Officer to join our team. Reporting directly to the CFO, you will play a crucial role in delivering Finance Services to our brands, accurate and timeous financial recording in general ledger, billing to clients, payroll and supporting with reporting financial results.
Responsibilities
Debtors Management:
- Obtain contracts and invoice details from the Onboarding team, Client Strategists, Marketing Managers, and Directors.
- Create client records, prepare and calculate invoices according to structure and client contracts, and submit to clients.
- Liaise with clients to ensure POs are received, adjustments are reflected, and processed as tax invoices.
- Facilitate and run regular meetings with the internal client-facing team to ensure up-to-date client arrangements are reflected in the latest invoices.
- Load, maintain, and process pre-authorized ACH/debit orders and credit card collections.
- Responsible for timely collections, regular follow up on outstanding debtors and where required, escalate internally for support.
- Review all refund requests, quality hold requests, etc., ensuring all are approved by the CFO before processing.
- Prepare weekly and monthly data metrics for scorecard, namely:
- Cash flow status: Expected incoming cash.
- Debtors aging for each key business pillar.
- Average collection days in order to support and improve net working capital
- Record keeping, reporting and accounting for all transactions in the month.
- Maintain, and improve payroll data to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
- Capture all payroll updates, including new hires, terminations, and changes to pay rates for employees and contractors.
- Set and maintain internal deadlines for payroll processing to ensure timely submission and sufficient time for internal approvals, and timely transfer/payment.
- Prepare and submit attendance along with final payroll report to the CFO for review and sign-off.
- Prepare expense reimbursement schedule for review and sign-off by CFO.
- Prepare and maintain paid time off (PTO) reporting and utilization for review.
- Process accurate and timely year-end reporting when necessary for the geography in scope e.g. for the US, ensure all W2s, 1099s, etc forms completed and distributed.
- Prepare and submit for review the monthly reconciliation of payroll and contractor payrun, along with vendor invoices and statement to General Ledger.
- Identify, follow and close out all queries with vendors e.g. benefit providers.
- Process day-to-day financial transactions, including deposits, withdrawals, credit card transactions, and transfers.
- Prepare, monitor, and reconcile bank and credit card accounts and post all transactions to the general ledger.
- Report any discrepancies or unusual activities or queries to the Group Finance Manager and CFO as applicable.
- Maintain accurate records by recording and classifying all expenses appropriately and ensuring all supporting documentation (e.g., invoices, receipts, etc.) is recorded and readily available for inspection.
- Serve as a point of contact for the companys banking institutions.
- Assist senior finance staff in implementing financial projects and initiatives.
- Prepare and maintain minimum documentation required for payment approval.
- Assist and support with weekly cashflow forecast.
- Prepare GL file and submit to Group Finance Manager for review & sign-off.
- Prepare debtors aging & creditors aging for weekly and monthly reporting and review.
- Intercompany transactions: confirm and agree intercompany transactions and balances with the other brand finance officers.
- Prepare general journal entries and process through the accounting system.
- Prepare monthly change report(s): Clients, Payroll, and credit note report.
- Submit documentation to the bank or vendor for payment.
- Prepare sales tax (VAT), tax pack, and submit to Group Finance Manager for review & sign-off.
- Submit to Tax Manager for final review and sign-off for the team to file.
- Review auto classifications of costs by accounting system and reclassify to appropriate department (cost center) and GL account.
- Assist Group Finance Manager to prepare internal finance pack (including data, commentary, and analysis).
- Assist with external and internal audit requests.
- Complete various ad-hoc reporting for CFO and Group Finance Manager.
- Bachelors Degree (3 years) / NQF level 7 (Bachelors degree / NQF level 7. For example, a BA, B Com, BSc, or equivalent 3-year degree).
- Up to 8 years of experience.
- High degree of administrative and organizational skills.
- Ability to prioritize, plan, and ask for support and formulate clarifying questions.
- High level of computer proficiency MS Word, MS Excel, MS PowerPoint.
- Quality management system how to comply with documentation principles.
- Assertive and independent with a can-do attitude and the ability to cope effectively under pressure and meet tight deadlines.
- Detail-oriented, able to thrive in a fast-paced environment.
- Excellent communication and presentation skills, capable of engaging with clients and stakeholders at all levels.
- Ability to work independently and collaboratively within an international team.
- Flexible to work remotely and travel as required.
- All work is remote, you can work from wherever you want.
- You are required to provide your own:
- Computer, monitors, etc.
- Quiet workspace.
- Stable high-speed internet.
- Load-shedding equipment.
- Competitive salary and paid time off allowances.
- Opportunities for professional growth and development in a fast-growing and scaling business.
- Opportunity to actively contribute to the further growth of the organization.
- A supportive and collaborative work environment with a focus on continuous learning and improvement.
- Flexible working arrangements as the company is virtual.
- 8 am-4 pm EST position, Monday to Friday; however, we are flexible.
