Specialist: Procurement Master Data Man

Structural Information

Job number: 10007480

Job title: Specialist: Procurement Master Data Man

Job grade: S5

Group/ BU: Corporate

Division: CIO

Span of control: 0-5

Reports to: Senior Management

Core Description

Responsible to set up, manage, and maintain data quality and compliance with standard operating procedures to govern and maintain master data: vendor, contract, material/ services, etc. Standardise, rationalise and optimise data inputs and controls to enable critical operational and strategic reporting and analytics. Ensure Master Data complies with required rules and standards in term of the system utilized.

Job Responsibilities

• Manage all changes and governance related to master data (Procurement taxonomy, vendor, contracts, materials/ services, material groups etc.) as governed by data best practice, dictionary, business rules and processes.
• Manage vendors contributing external third party spend of R6.2 billion, as well as revenue related vendors that make up 1460 categories of material and services.
• Be the data steward to define and manage data dictionary related to master data.
• Lead master data projects linked to integration of multiple Enterprise Resource Planning (ERPs) tools.
• Conduct a gap analysis and data cleanliness exercise using tools such as IRIS for vendor and category management.
• Define standard operating procedures, process flows and related documentation and make necessary changes on the process, systems and facilitate integration of multi-systems.
• Coordinate and drive master data setup, validations and maintenance as well as regular clean-up.
• Define and agree on the Service Level Agreement with customers and track performance against update of quality master data and on time provision.
• Work with business units, process experts, external service providers and IT Systems to resolve master data issues.
• Monitor system and user -related activities with operational and standard reports.
• Ensure data quality, compliance and consistency of master data across systems based on SIPOC.
• Support the business with required procedures, submit incidents and change requests when needed.
• Effectively manage all master data service providers.
• Perform regular business-related activities e.g. price and contracts updates, approval schemes. Perform mass/batch updates as required.
• Develop continuous monitoring tools to provide early warning exceptions.

Competencies

• Acting Decisively
• Managing Risk
• Sharing Information
• Testing and Troubleshooting

Core Competencies

Knowledge/ Skills

Procurement Procedures and Processes; Procurement principles and best practices; Master Data Analysis; IT Application development and management; Business Process Improvements

COMPETENCIES (BEHAVIOUR)

Adopting Practical Approaches; Articulating Information; Checking Things; Developing Expertise; Documenting Facts; Examining Information; Exploring Possibilities; Interpreting Data; Providing Insights; Upholding Standards

Education

• NQF 6: 3 year Diploma/ National Diploma

Experience

• 5 Years relevant experience

Certifications

• None

Special Requirements

Physical Requirements

• None

Key Stakeholders

Additional Information

Qualifications and Experience:

• Qualification preferably in Procurement or Supply Chain Management or Finance or IT related qualification.
• Experience in Procurement or Supply Chain or IT or Data or Systems.
• Preference will be given to candidates with SAP ERP/ S4 Hana experience, including table maintenance and SAP Ariba or Coupa or other procurement cloud solutions.

Special Requirements:

• Ability to work unsupervised and meet timelines.
• SAP ECC, SAP Ariba and SAP S4 Hana experience
• Data governance and management experience
• Experience in the use of SQL, SSI, Power BI, and SharePoint will be an advantage
• Excellent policy/ process and report writing