Temp Receptionist/Office Admin

We are a global technology company developing innovative solutions for mining, tunnelling, and construction, improving project safety, environmental impact, and productivity. We offer premium equipment, all-round aftermarket services and high-quality chemicals and rock support as our core products to our customers. We operate globally in over 30 countries with more than 1, 800 experts. At Normet, we commit to a culture founded in our Values - Caring, Committed & Courageous. We foster your talent, with us you shine.

Temp Receptionist/Office Administrator

Key Performance Areas (KPAs)

Support management with tasks

• Perform PA functions as required to HODs
• Arrange travel arrangements for staff, assist in coordinating company events
• Prepare relevant documentation for staff for mine customer visits were applicable

Conduct reception duties efficiently

• Perform reception functions as Normet Africa front office
• Directing customer and internal queries efficiently

Perform Service Department Administrative duties

• Prepare and file invoices related to the Service department and other administrative tasks
• Capturing of orders received and invoicing of quotations or services generated
• Receive technician job cards and file accordingly
• Provide necessary information for quote generation
• Compile the service technician overtime data in conjunction with the Service Manager
• Provide coverage to Service department during vacations and absences with quotations to customers
• Capturing and maintaining data on the Smart Care platform

Office support

• Process invoices relating to assigned accounts
• Assist with administrative overflow and special projects from other departments as needed
• Manage bi-monthly or monthly office supply orders and maintain appropriate quantities
• Perform other administrative projects as required and assigned by relevant Managers

Competencies & Skills

• Ability to meet deadlines
• Computer skills in MS Office
• Verbal & written communications skills
• Time management skills
• Customer service oriented
• Attention to detail
• Interpersonal skills
• Organizational skills

Minimum Requirements

Education

• Grade 12

Experience And Knowledge Requirements

• Experience in using phone systems, copiers, and printers
• Word processing skills are a prerequisite, working knowledge of Excel, desktop publishing or industry-specific software is an advantage
• Basic computer literacy skills in MS Office

Other (knowledge And Skills), Advantageous

• Working knowledge of in-house software like Pastel or Sage Evolution
• Working knowledge in data entry, report compilation, and answering customer correspondence

Come and share your courage to shine with us!

Visit our career website for more information.