JUNIOR PERSONAL ASSISTANT

Prefered skills

English, Presentations, Leadership, Scheduling Tools, Personal Assistance, Launches, Management, Attention to Detail, Problem Solving, Operations Support

Job description

Overview
Our client seeks a highly professional, organised, and presentable Junior Personal Assistant to provide direct support to the CEO. This role requires an individual who thrives in a fast-paced environment, is proactive, and can manage multiple priorities with accuracy and discretion. The successful candidate will play a key role in ensuring the CEOs time is optimised, meetings run efficiently, and operational support is delivered at an executive level.

Key Responsibilities
Executive Support & Diary Management:

• Manage the CEOs calendar with precision, including scheduling, prioritising, and coordinating meetings, events, and strategic engagements.
• Ensure the CEO is fully prepared for all appointments, with relevant documentation and briefings.
• Meeting Attendance & Minute Taking

Attend meetings alongside the CEO when required:

• Take accurate, professional minutes, track deliverables and deadlines, and follow up with relevant stakeholders to ensure action items are completed.
• Event Coordination (Internal & External)

Assist in planning and coordinating events relevant to operations, including client engagements, launches, internal staff events, and industry-related functions.
Liaise with vendors, venues, partners, and service providers to ensure seamless execution.
Travel & Logistics:

• Arrange domestic and international travel, including flights, accommodation, car rentals, visas, and itineraries.
• Ensure all travel arrangements are cost-effective, time-efficient, and aligned with the CEOs schedule.

Administrative & Operational Support:

• Prepare and edit professional correspondence, presentations, and reports for the CEO.
• Handle confidential information with the utmost discretion.
• Manage incoming communication, filtering requests, prioritising tasks, and responding on behalf of the CEO where appropriate.

Requirements
Matrick with relevant degree.
At least 4 years experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
Fluent in Afrikaans and English (read, write, speak).
Own transport.
Experience within events, entertainment, ticketing, or technology industries is beneficial but not required.
Strong ability to multitask and work under pressure.
Excellent written and verbal communication skills.
Exceptional organisational skills with strong attention to detail.
Proficiency in MS Office and digital scheduling tools.
Professional presentation and a proactive, solutions-driven approach.

Competencies
Confidentiality and discretion.
Strong interpersonal skills.
Initiative and problem-solving.
Time management and prioritisation.
Calm and efficient under pressure.
Customer- and stakeholder-focused mindset.
Precise and organised.