Statutory Administrator and Legal Assistant

Duties & Responsibilities

Company Statutory Work

Filing of important agreements and company documents.
Maintaining of company statutory files.
Sorting and maintaining filing system of original documents.
Preparing and maintaining company building files.
Maintaining registers (resolution register, share register and original document register).
Register new and implementing changes to company info on CIPC.
Issuing and cancellation of share certificates.
Preparation of certain company resolutions (using templates).
Annual duties.

Liaison With Bankers

Other Administration

Vehicle license renewals and tracking devices.
Application for and administration of E-tags.
Circulation of resolutions and other agreements for signatures.
General FICA requirements (property or share purchase/sale transactions).
Property Practitioners membership administration.
Entity SARS registration and WCA registrations.
BBBEE administration, liaising with consultant and registration process with Legal Manager.
Insurance related administration, claims and/or renewal assistance.
Any other general administrative function as requested by Legal Manager.

Assistance To Legal Manager

Typist duties - to type dictations into documents or work sheets or comments on PDF documents.
To keep and record time spent of manager and herself/himself on instructions.
To produce a time report monthly from Law Practice.
To liaise and schedule meetings/appointments internally.
To process payments when requested for signature and give it through to the finance department.
To keep schedules of payments where necessary.
To obtain signatures on documents such as resolutions and contracts.
To assist with filing and organising Building and Statutory files.
To maintain and manage the Statutory Filing System.
Any other related assistance required by the Legal Manager.

Desired Experience & Qualification