Logistics and Admin Coordinator

Main Purpose

The Primary function of this role is to support the Finance Manager: Business Process, with the expansion of the shared services centre in Johannesburg supporting Impalas African 3rd party freight forwarding operations including

Input transport/FOB/Ocean Freight data, into system
Review project PnL to ensure accuracy and validity
Review truck tracking reports & analyse cargo movements
Settlement proposals are issued to vendors accurately and on time
Perform quality review audits on projects completion and timeous submission to Finance for invoicing .

Knowledge Skills And Abilities, Key Responsibilities

Knowledge, Skills and Abilities

Industry experience in cross border logistics and freight forwarding essential;
Experience with reviewing truck manifests, bills of lading, PODs and other customs documents essential
Strong MS Excel skills essential
Process orientated with a good attention to detail;
Highly organised with the ability to prioritise tasks in fast changing environment;
Must be able to work under pressure and adhere to aggressive deadlines
1+ years experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
Strong communicator and fluent in English
Strong systems knowledge (Navision, Navitrans & Qlikview);

Key Responsibilities

Transport project management

Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
Review truck data received from sites and upload data into system;
Ensure that sell & buy rates charged agree to quotations and authorised price lists;
Review all PODs and related documents for completeness and accuracy before invoicing
Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered;
Upload supporting documents into online document management system;
Review of projects and submit to finance team for invoicing;
Ensure that all transport projects are correctly closed off and relevant documents are archived;
Perform quality control reviews on completed projects.

Reporting Responsibilities