Management Accountant

Prefered skills

Management, Forecasting, Finance, Accruals, Cash Flow, Financial Statements, Auditing, Accounting Balances, Budgeting, Management Accounting

Job description

Company Description

Customer Loyalty Consultants (Pty) Ltd (CLC) was founded in 1998 by Karla Hunt and Andrew Hunt, with a focus on providing consulting services for customer loyalty programs. The company's hands-on approach and diverse team enable them to understand customer touchpoints and offer tailored solutions. CLC has expanded its services to include a 24-hour contact center and a claims management center, which have both significantly improved service efficiency and client satisfaction. The company also offers Value Added Products to provide a holistic solution for clients, making their lives easier and simpler. CLC is headquartered in Centurion and remains committed to delivering exceptional service and innovative solutions.

Job Purpose and Overview: 

To produce accurate Financial Statements, Budgeting, Forecasting, Cashflow, and Tax planning for the company. To ensure the management and accuracy of all accounting transactions. To authorise and release payments in accordance with company deadlines and standard operating procedures. To facilitate and manage the year-end financial audits until completion. Ensure the company is Tax compliant and that all deadlines are met to avoid any penalties and non-compliance. To measure compliance with financial soundness requirements and to implement corrective plans if required.

Main Job Responsibilities: 

Daily  
Distribute daily bank balances for CLC and Tradesman. 
Monitor the transactional bank accounts and top up the Call Centre Emergency account when required.
Distribute daily bank statements to the relevant departments 
Distribute the daily cashflow report to the Finance management team for daily cash management
Authorise and release daily payments loaded in the bank by the required deadlines in place
Release all bank codes for new bank accounts loaded in the bank 
Amend bank account details in the bank for any suppliers who have submitted new bank details

Weekly
Complete and submit client's Trial Balance to the Claims Finance Team Leader according to the top up schedule.
Release all reimbursement and ex-gratia creditor codes in time for the Friday Payment run.
Authorise and release weekly payments as per the weekly payment schedule.

Monthly
Prepare Credit Card Expense claim forms for distribution. Capture all expenses / payments in Evolution and complete the bank recon 
Capture all Petty Cash Transactions in Evolution and complete the bank recon 
Capture all small bank account transactions in Evolution and complete the bank recon
Process all approved leakage requests by processing a journal in Evolution
Complete the VAT recon for submission to the companys accounting firm to ensure on time submission. Make payment by the required deadlines in place to avoid penalties and non-compliance. 
Process payment for the monthly SARS PAYE submission by the required deadlines to avoid penalties and non-compliance.
Prepare the monthly forecast by the required deadline and present this to the CEO for approval. Once approved distribute the monthly forecast to the Stakeholders and Directors.
Prepare the monthly Cashflow statement and once approved by the CFO, distribute the monthly Cashflow to the directors by the required deadline.
Complete recons and approve the invoice for payment once received 
Complete the CLC Premium Recon and submit for invoicing. Follow up with the relevant clients for any outstanding BDXs or payments
Complete the Guardrisk Premium Recon and meet with the portfolio accountant to review the recon. 

Management Accounts
Process all standard monthly provisions, journals and accruals in Evolution by the required month end deadlines
Calculate the interest on the loan accounts and process the journals in Evolution 
Update the Fixed assets register and process the depreciation journals in Evolution
Complete the SP cost and Recovery report and Accrual. 
Calculate the monthly profit share. Process the journals in Evolution.
Calculate the companys Financial Soundness and report any concerns or queries to the CFO immediately.
Update and complete the Segmental Analysis Report. 
Reconcile all line items on the Balance Sheet and ensure that any discrepancies have been investigated and corrected. The Balance Sheet needs to be an accurate representation of the companys financial position.
Ensure the completeness and accuracy of all processing in Evolution to present accurate Management Accounts.
Complete and submit the monthly Management Accounts to the companys Stakeholders and Directors within the required deadline with a detailed explanation of any variances. 

Annual 
Complete the Annual Budget and Cashflow forecast and submit it to the companys Stakeholders and Directors by the required deadline.
Request the Annual returns to be submitted by the companys accounting firm by the required deadlines for CLC and Tradesman to avoid penalties and non-compliance.
Calculate and submit the Annual BBBEE financial data to the HR and Compliance Manager by the required deadlines.

Bi-Annual 
Calculate and submit the Bi-Annual Provisional Tax to the companys accounting firm for CLC and Tradesman. Make the payment to SARS by the required deadlines to avoid penalties and non-compliance

Year End / Audits 
Facilitate the year-end Financial Audits for CLC and Tradesman by taking responsibility for preparing and submitting all required documents. 
Ensure all recons are done at year-end to a standard acceptable for an audit and that the correct period has been fully reconciled, with explanations being provided on all material reconciling transactions. 
Submit all samples requested by the Auditors and facilitate the collection thereof from the required department team leader.
Attend to all audit queries received from the auditors and ensure feedback is submitted by the required deadline.
Review the draft Audited Financial Statements in detail and resolve any discrepancies with the Auditors. Ensure the final AFS has been approved and signed.

Ad-Hoc
Maintain users in Evolution by implementing segregation of duties by only allowing required access in accordance with the roles in the finance department. 
Update and Maintain the Chart of accounts to ensure accurate cost allocation and financial reporting.
Cancel and order company credit cards for CLC. Monitor balances and top up where required.
Cancel and order company debit cards for Tradesman where required.

Culture fit and personal attributes