Main Purpose of Job To negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.
Responsibilities
Account Management
- Responsible for delivery of buying service on portfolio Attend client/team/status meetings
- Maintain key stakeholder relationships (agencies, brands, client portfolios)
- Develop negotiation strategy on client portfolio
- No PO, No Booking
- Implement the approved media plan across all mediums
- Provide clear briefing to media owner sales representatives
- Negotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already included
- Strive for optimal savings on all media buying
- Issuing of chase lists to Creative Agencies / Client Liaising with Creative Agencies - flighting codes / material etc.
- Ensure that media schedule rates match the media flowplan
- Check all contracts timeously and flag discrepancies with planner immediately
- Check that monthly billings match expectation created by POs and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackers
- Supply alternative TV spots to planner where applicable and book alternatives within 48 hrs
- Amend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possible
- Negotiate maximum compensation for non-adherence to booking parameters or poor quality reproduction
- Respond to ad hoc buying requests from Client and planners
- Provide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.
- 80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every month Adherence to billing deadlines Weekly timesheets completion
- Adhere to audit and process protocol
- Respond to all Resources queries within 48 hours Time Allocation Publicis = 5% Client= 90% Industry= 5% KPAs Buying Media
- Billing Accuracy Process /Audit Compliance
- Negotiation Admin/Filing Management
