OverviewOur Client is looking for another talented professional to complement their team, in the form of an Executive PA. We welcome your application if you believe you meet the requirements for this position.
Job Functions Administration
Industries Consulting Services,Fleet Maintenance
Specification
General duties will include:
• Providing professional assistance to the Executive office as well as to all relevant internal and external clients
• General secretarial and administrative duties that will include diary management, meeting coordination, minute taking, preparing and processing various types of documentation and presentations
• Arranging local and international travel as well as other relevant bookings
•Responsible for coordinating the completion of various projects and research as required within the team
RequirementsQualifications
Matric
N.Dip in Office Administration or similar
- Organising of meetings
- Time/diary management
- Organising correspondence and following up on pending matters with limited direction
- Responding to urgent requests
- Organising and preparing documents, preparation of meeting and board papers
- Co-ordinating and booking travel arrangements
- Assisting with organising events
- Ability to use discretion and maintain confidentiality.
- Minute taking in meetings
- Screen calls and visitors for Directors
- Arranging lunch for Directors on a daily basis and for special meetings
- Professionalism and professional appearance
Minimum Requirements
Advanced – MS Office suite (skills will be tested)
- At least 7 years’ experience as a PA
- Exceptional computer literacy
- Initiative
- Maturity to handle a range of situations
- A meticulous and thorough nature
- An ability to work to tight deadlines
- Outstanding verbal and written communication skills
- Loyalty and a high level of confidentiality
