Key Responsibilities:
- Greet Visitors: Serve as the welcoming face of our company, greeting all visitors and clients with warmth and professionalism.
- Manage Calls and Correspondence: Handle incoming calls and correspondence, efficiently directing inquiries to the appropriate departments.
- Financial Management: Manage bookkeeping tasks such as invoicing and maintaining accurate financial records.
- Scheduling and Calendar Management: Schedule appointments and manage calendars to optimize time and resources.
- Meeting Coordination: Coordinate meetings, including arranging rooms and preparing necessary materials.
- Supplies Management: Order supplies, oversee stock receiving and dispatching, and ensure all office supplies are adequately stocked.
- Administrative Assistance: Provide administrative support to various departments as needed, assisting with a wide range of tasks to ensure smooth operations.
- Filing: Maintain an organised filing system for all work documents, ensuring they are easily accessible and up-to-date.
- Education: relevant qualification
- Experience: Previous experience in receptionist or front-of-house roles is essential.
- Bookkeeping Skills: Proficient in bookkeeping tasks with thorough knowledge of accounting software packages.
- Communication Skills: Excellent communication and interpersonal skills.
- Organizational Abilities: Strong organizational skills with keen attention to detail.
- Multitasking: Ability to multitask and prioritize tasks effectively.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Teamwork: Ability to work independently and as part of a team.
- Professionalism: Must be mature, reliable, and able to handle confidential information with discretion.
