Atos Group is a global leader in digital transformation with c. 67, 000 employees and annual revenue of c. 10 billion, operating in 61 countries under two brands Atos for services and Eviden for products. European number one in cybersecurity, cloud and high performance computing, Atos Group is committed to a secure and decarbonized future and provides tailored AI-powered, end-to-end solutions for all industries. Atos Group is the brand under which Atos SE (Societas Europaea) operates. Atos SE is listed on Euronext Paris.
The purpose of Atos Group is to help design the future of the information space. Its expertise and services support the development of knowledge, education and research in a multicultural approach and contribute to the development of scientific and technological excellence. Across the world, the Group enables its customers and employees, and members of societies at large to live, work and develop sustainably, in a safe and secure information space.
PROJECT OFFICE ADMINISTRATOR
Mission
The Project Administrator and O2C Support play a key role in ensuring the smooth execution of telecom projects and the efficient management of the Order-to-Cash (O2C) process. This role supports end-to-end project coordination, documentation control, order processing, and billing accuracy, contributing directly to project delivery timelines and customer satisfaction. The ideal candidate is detail-oriented, organized, and comfortable working across cross-functional teams including Sales, Delivery, Finance, Supply Chain, and Operations, while proficiently using internal systems such as WebCIP, OneProject, and SAP to manage project and order lifecycles. The candidate will also be required to be comfortable and proficient in reviewing PNLs ensuring accuracy and alignment on IBC while being able to track actuals monthly.
Main Responsibilities
Project Administration
- Provide administrative and operational support to project managers and technical teams across multiple telecom projects.
- Coordinate project documentation using WebCIP and OneProject for project tracking, updates, and milestone reporting.
- Track project milestones, deliverables, and dependencies using PM tools (e.g., MS Project, Excel, or internal systems).
- Maintain accurate project records and ensure all required documentation is uploaded to the project repository.
- Prepare project status reports, dashboards, and presentations for internal stakeholders and clients.
- Schedule and minute project meetings, ensuring action items are tracked to completion.
- Support project governance and ensure compliance with internal and customer processes.
- Assist with the creation of Standard Operating Procedures for all projects.
- Liaise with staff on capturing their time within the deadline
- Manage the full O2C cycle from order validation to invoicing, ensuring accuracy and adherence to contractual terms.
- Capture and maintain customer orders in the ERP system (e.g., SAP, Oracle, or equivalent).
- Work with WebCIP and OneProject to align project progress with billing readiness.
- Liaise with Sales, Delivery, and Finance teams to ensure timely project billing and revenue recognition.
- Monitor order progress and delivery timelines, resolving order or data discrepancies as they arise.
- Support month-end closing activities, billing runs, and reconciliations.
- Provide support in collections and customer query resolution when required.
Act as a bridge between project and finance teams, ensuring project status aligns with invoicing and cash flow.
- Assist with audit preparations, compliance checks, and internal reporting requirements.
- Contribute to continuous process improvement in project administration and O2C workflows.
- Join Daily Stand Ups and track employee attendance, raising any issues the teams may be experiencing to the Operations Team
- Excellent organizational and multitasking skills. p 3/3
- Strong communication and stakeholder management abilities.
- Attention to detail and commitment to accuracy.
- Analytical and problem-solving mindset.
- Ability to work under pressure and meet tight deadlines.
- Collaborative and proactive approach in a cross-functional environment.
- National Diploma or bachelors degree in project management, Business Administration, Finance, or related field.
- 24 years experience in project coordination or administration within a telecommunications or technology environment.
- Hands-on experience with WebCip and OneProject tools is essential.
- Working knowledge of the Order-to-Cash process (order entry, billing, and collections).
- Experience with ERP systems such as SAP, Oracle, or similar is preferred.
- Strong MS Office skills, particularly Excel, PowerPoint, and Outlook.
