Office Administrator

Our client is looking for a well-versed Office Administrator to join their team!

Responsibilities

• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Organize a filing system for important and confidential company documents.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g. letters, emails and packages)
• Arrange travel and accommodations for all staff.
• Schedule in-house and external events.
• Coordinate office activities and schedule in-house and external events.
• Manage agendas/travel arrangements/appointments etc. for the senior management.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Order the inventory for the business and keep records of items shipped, received, or transferred to another location.
• Check inventory records for accuracy.
• Carry out packing, crating, and warehousing, and storage duties in preparation for site-specific programs and shipment.
• Oversee customer-based queues and plan and allocate tasks to meet configuration requirements.
• Responsible for tracking, receiving, and stocking all items ordered.
• Ensure materials are appropriately stored.
• Program the final inventory of materials prior to shipment.
• Provide a list of all equipment moved from the consolidation areas into sponsor shipping channels to project coordinators.
• Manage and maintain inventory to operating levels to avoid supply deficits.
• Manage the repair of equipment.
• Responsible for supervising and accounting for all inventory.
• Assist colleagues whenever necessary.
• Adhering to the acceptable use policy and what it prescribes as acceptable conduct.
• Accepting responsibility for maintaining the security of all Information Assets entrusted to you.
• Any tasks or duties required of this position are not listed but are required of this role either regularly or on an ad-hoc basis.

Key Skills

• Computer literate,
• Excellent written and verbal skills,
• Confidentiality; tact; and discretion when dealing with company documentation,
• Strong Organizational Skills,
• Attention to detail,
• Excellent time keeping and time management skills,
• Take pride in self; the company; and the role.

Qualifications

• Proven work experience as an administrative officer, administrator, or similar role
• Grade 12(Matric); additional qualifications in Office Administration is advantageous
• Knowledge of office procedures.