Looking for an office personal assistant in Cape Town.
Job responsibilities:
- Serves visitors by greeting, welcoming, and directing them appropriately, notifies company personnel of visitor arrival
- Answer, screen, and forward any incoming phone calls/referring inquiries correctly while providing basic information needed
- Maintains telecommunications system
- Maintain security by following procedures and controlling access
- Arrange and or receive deliveries/couriers and sorting of mail
- General admin/clerical duties (e.g. assist accounts department with filing, copying and scanning)
- Any ad-hoc requirements
- Diary management for the MD and CEO – scheduling appointments and reminding to both
- General PA duties
- Assist in companies secretarial duties
- Contributes to team effort by accomplishing related results as needed
- Booking all company travel – flights, car hire, accommodation, travel insurance both international and domestic
- Corresponding between suppliers, clients on behalf of the MD and CEO
- Events – year-end function and or any other company events
Job requirements:
- Good communication skills
- Professional appearance
- Ability to organise, prioritise, multi-task, and work under pressure
- Good time management and organisational skills
- Excellent professional work standard
- Must have strong administration skills
- Attention to detail
- Ability to be resourceful and proactive in dealing with issues that may arise
- Grade 12
- Professionalism
- Excellent telephone skills
- Must be good in both verbal and written communication
- Be a good listener
- Computer literate (Word, Excel, internet, email)
- Higher certificate/diploma in a secretarial course Advantageous
