Posted on: 28 November 2017
ID 554002

Office Secretary

Position: Office Secretary 

Salary: R10 000 – R15 000 pm. Salary offered will be dependent on experience/ qualifications

Based in Westville

Duties

- General reception, admin & switchboard duties.

- Provision of general secretarial support i.e. typing minutes, filing etc.

- General office/staff management, leave forms, boardroom bookings, vehicle service scheduling, assisting staff with admin support as required.

- Preparation of invoices and distribution of monthly debtor statements. 

- Follow up outstanding debtors.

- Prepare creditors recons for month end payments.

- Assist Accounts division.

- Ordering of all office stationary & office consumables.

- Manage petty cash.

- Assisting clients with queries or requests. 

- Handling of courier services and post.

- Enter invoices on spreadsheets and into Pastel.

- Consolidating leave forms and timesheets.

- Internal branch communications and updates.

- Preparation of tenders.

- Office event planning.

Technical Requirements

- MS Word

- Excel

- Outlook

General Requirements

- Highly developed verbal and written communication skills. 

- Ability to communicate confidently and effectively with people of all backgrounds.

- Second language skills beneficial.

- Previous experience in Built Environment/Construction industry beneficial.

- Tertiary diploma/certificate in reception/office management an advantage.

- At least 3 years of experience as a PA or Receptionist.

***PLEASE NOTE THIS POSITION IS ONLY AVAILABLE FOR 1ST FEB 2018***

If you qualify for the above mentioned requirements, please Submit to:  candice@excelrecruitment.co.za or kara@excelrecruitment.co.za 

Note: 

- Send CV in Word format including at least two recent contactable references, including names, position, contact numbers and e-mail addresses.                

- Advise on salary expectations, as well as your notice period if applicable in your reply.

Occupation:
Secretaries
Administrative jobs
More details
Salary:
10000 R
Contract type:
Full-time


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