Key Responsibilities:
- Support the Company Secretary by managing Board and Committee administration, monitoring statutory compliance, coordinating declarations of interest, and assisting with policy reviews and regulatory submissions
- Assist in preparing agendas, packs, and minutes
- Coordinate meeting logistics and invitations
- Ensure timely follow-up on action items and resolutions
- Maintain up-to-date statutory registers (conflicts of interest, declarations, attendance)
- Assist with compliance tracking and reporting processes
- Assist in the review and formatting of governance-related policies and frameworks
- Maintain version control and repository of all approved policies and charters
- File and organise governance documents in accordance with POPIA and internal protocols
- Ensure secure, audit-ready documentation handling
- Communicate with Executives regarding Board requirements and deadlines
- Liaise with stakeholders to ensure timely document submissions
- Bachelors degree in one of the following fields: Public Administration, Business Administration, Law (LLB), Governance, or Compliance Management
- At least 35 years experience in a governance, compliance, legal, or board secretariat environment, preferably in a public entity, regulator, or Schedule 3A institution
- Sound knowledge of the Public Finance Management Act (PFMA), Treasury Regulations, and applicable government prescripts
- Working knowledge of the King IV Report on Corporate Governance, including principles related to Board composition, ethics, performance, and accountability
- Experience in preparing Board and Committee documentation, including meeting agendas, packs, minutes, registers, and follow-up resolutions
- Familiarity with the functioning of Board and Executive Committees in a regulated or governance-heavy institution
- Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint) for reporting, document tracking, and records management
