OneCart is looking to hire an Office Administrator, the primary role is to ensure that all office administrative functions are coordinated to achieve a high level of productivity within OneCart. In addition, working closely with OneCart leadership team by handling clerical duties, coordinating calendars, organising meetings and ad hoc duties as directed by the Executive Assistant.
Core Activities & Accountabilities
- Coordinating office activities and operations to secure efficiency and compliance with company policies
- Procurement, tracking and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Booking conferences, meeting, and/or training facilities if and when required.
- Scheduling and attending meetings while also taking minutes if and when required.
- Organising staff's travel and accommodation requirements
- Manage agendas/travel arrangements/appointments etc., for the senior management
- Assist all Senior associates whenever necessary
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Assist in the coordinating and participation of office space planning, maintenance and renovations when necessary as per instructions from your Line Manager
- Manage emails, packages, phone calls and other forms of correspondence as directed by the Line Manager.
- Provide administrative support for the Executive Assistant
- Perform on request, administrative tasks for Management:
- Photocopying
- Acquiring of or dissemination of information
- Arranging for the storage of records
- Facilitation of logistical needs
- Facilitation with office/departmental social activities
- General filing, monitoring and controlling internal requests
- Any other ad hoc duties as directed by the Line Manager.
- Submit timely reports and prepare presentations/proposals as assigned and within agreed deadlines
- Consolidation of expense claims submitted by associates as per agreed requirements
- Maintain a positive attitude
- Take ownership of driving your career development (skills and knowledge)
- Plan and priorities, demonstrating abilities to manage competing demands to achieve agreed deliverables
- Communicate effectively, maintain relationships
- Follow any lawful and reasonable instruction from your line manager
- Act as part of the Executive Support team by assisting other members of the team to achieve common goals
- Consistently live and be an example of the Company's values
- Timely reporting of all instances of suspected or proven fraud via the appropriate reporting channel
- Adherence to the company policies and associated company policies and procedures
- Matric
- An administration certificate will be advantageous
- 2 or more years of office administration experience
- Proven experience as an office administrator, office assistant or relevant role
