Operations Supervisor

Job description:

Purpose of the Job Monitoring Express and domestic operation to ensure effective and efficient work flow in line with the standards procedures and policies
Job Description Fleet management

• Creating a file for each company vehicle
• Ensuring such files are kept up to date on a weekly basis
• Ensuring files have all relevant and complete history on each vehicle
• Responsibility to ensure that all vehicles licenses are renewed timeously.
• Ensuring inspections that all licenses are in place on the vehicle throughout the year and valid.
• Ensuring that costs are reduced due to proper fleet management
• Ensuring that quotes are requested for all repairs/maintenance/ or vehicle parts, including tyres (reduce costs but ensure quality).
• Communicating with your branch manager/operations manager and operations director on all suggestions, possible savings as well as changing of suppliers.
• Once costs have been reduced ensuring that these costs are kept at an acceptable level.
• Cost reductions/management are measured not only on a monthly basis but a quarterly and yearly as well.
• Special attention should be given to the big three costs; tyres, fuel consumption (fraud detection and prevention) and spares.
• Ensure that risks are removed with fleet management (petrol card, key and tag control, including duplicates kept in the office)
• Fuel abuse (prevention and detection).
• Vehicle locks (doors and truck locks)
• All removable spares marked and checked regularly (batteries etc)
• Ensuring warranties are upheld and follow-through.
• Drawing up of a roster plan ensuring maintenance on vehicles done timeously, efficiently and with the minimum disruption to operations (consult with Snr. Sups and Ops Manager)
• Ensuring operations keep up to date with yearly roster plan
• Compile checklist for zone control for daily vehicle checks.
• Ensure spot checks done by you on accuracy of these forms
• Support Senior Operations Supervisor with new vehicle acquisitions and budget

Facilities Management

• General upkeep of facility and outdoor company premises including wash bay area
• Ensuring all repairs & maintenance are carried out timeously
• Manage repair and maintenance costs effectively
• Ensure scheduled testing of building equipment and systems are conducted (i.e. generator/security systems/alarm systems/access control)
• Investigate any facility damages (internal and external) and ensure proper and relevant action is taken where necessary
• Enforce 5S principles
• Source and manage suppliers for ad hoc maintenance (in collaboration with Office manager)

Job Requirements - Experience and Education

• Matric/ Grade 12 or similar qualification
• MS Office applications (Word, Excel, & Outlook)
• Degree or similar qualification and/or experience
• Strong communication skills
• Minimum 5 years experience in operations
• Minimum 3 years management experience
• Valid Code 10 Drivers license and a valid Public Drivers Permit (PDP)

Leadership Behaviors Building Outstanding Teams Setting a clear direction Simplification Collaborate & break silos Execution & Accountability Growth mindset Innovation Inclusion External focus Skills Adaptability Data Analysis Communication Skills Crisis Management Problem Solving Teamwork Decision Making Delegation And Direction