Operations Supervisor

Job description:

Key Responsibilities

Fleet management

Creating a file for each company vehicle
Ensuring such files are kept up to date on a weekly basis
Ensuring files have all relevant and complete history on each vehicle
Responsibility to ensure that all vehicles licenses are renewed timeously.
Ensuring inspections that all licenses are in place on the vehicle throughout the year and valid.
Ensuring that costs are reduced due to proper fleet management
Ensuring that quotes are requested for all repairs/maintenance/ or vehicle parts, including tyres (reduce costs but ensure quality).
Communicating with your branch manager/operations manager and operations director on all suggestions, possible savings as well as changing of suppliers.
Once costs have been reduced ensuring that these costs are kept at an acceptable level.
Cost reductions/management are measured not only on a monthly basis but a quarterly and yearly as well.
Special attention should be given to the big three costs; tyres, fuel consumption (fraud detection and prevention) and spares.
Ensure that risks are removed with fleet management (petrol card, key and tag control, including duplicates kept in the office)
Fuel abuse (prevention and detection).
Vehicle locks (doors and truck locks)
All removable spares marked and checked regularly (batteries etc)
Ensuring warranties are upheld and follow-through.
Drawing up of a roster plan ensuring maintenance on vehicles done timeously, efficiently and with the minimum disruption to operations (consult with Snr. Sups and Ops Manager)
Ensuring operations keep up to date with yearly roster plan
Compile checklist for zone control for daily vehicle checks.
Ensure spot checks done by you on accuracy of these forms
Support ROM with new vehicle acquisitions and budget

Facilities Management

General upkeep of facility and outdoor company premises including wash bay area
Ensuring all repairs & maintenance are carried out timeously
Manage repair and maintenance costs effectively
Ensure scheduled testing of building equipment and systems are conducted (i.e. generator/security systems/alarm systems/access control)
Investigate any facility damages (internal and external) and ensure proper and relevant action is taken where necessary
Enforce 5S principles
Source and manage suppliers for ad hoc maintenance (in collaboration with Office manager)

Minimum Requirements

Matric/ Grade 12 or similar qualification
Must have a valid Code 10 Drivers license and a valid Public Drivers Permit (PDP)
MS Office applications (Word, Excel, & Outlook)
Degree or similar qualification and/or experience
Strong communication skills
Minimum 5 years experience in operations
Minimum 3 years management experience
Valid Code 10 Drivers license and a valid Public Drivers Permit (PDP)

Skills