Payroll Administrator

HR Tasks & Duties

Astrow System (clock card) Administrator Daily

Astrow System (clock card) printing & issuing of weekly clock cards for review, checking & updating. Weekly

Astrow System (clock card) approval of overtime & shift changes Daily

Astrow System (clock card) capture of time off (leave ect) Daily

Clock Card Machine always connected and working order Daily

Astrow System employee master data correct & include photo (head shot) of employee

Astrow System Set Up: total hours report is linked up with VIP Payroll, for hours to be uploaded from Astrow Once off

Astrow System upload hours directly into VIP Payroll Monthly

VIP Payroll: Creation of new employees As required

VIP Payroll: Processing of leave Monthly

VIP Payroll: Processing of payroll values & capturing of values Monthly

VIP Payroll: Reports at month end Monthly

VIP Payroll: Clean-up of Master Data Once off

VIP Payroll: EE & SDL Capturing Daily

VIP Payroll: Capture the shifts for Leave Enhancement Pay Calculation to take place Monthly

VIP Payroll: Manually send out payslips Monthly

Processing of Consultants invoices Monthly

Salaries & 3rd party payments through FIHRST Monthly

Medical Aid & GAP Cover submissions Monthly

Provident fund recon & statement Monthly

Provident fund withdrawal documentation As required

Payroll queries with staff Monthly

EMP201 Submissions & Queries Monthly

EMP501 Submissions Bi-annual

COIDA IOD Submissions As required

COIDA ROE Submissions Annual

UIF Applications and submissions

HR Inductions - New employees

Exit Interviews

New employee contracts & other contracts

New contracts update with existing employees

Job Titles & Descriptions (Profiles)

HR Policies

HR Procedures

Ensure legal compliance throughout human resource management.

EE Committee & Meetings & Submissions Quarterly

SDL Committee & Meetings & Submissions Quarterly

Training Matrix & booking of training