Senior Payroll Officer

Position Overview

The senior payroll officer is responsible for overseeing and managing all aspects of payroll activities within the organization. Working closely with the payroll team, HR department, and finance team, the senior payroll officer ensures accurate and timely processing of payroll, compliance with relevant laws and regulations, and maintaining confidentiality of sensitive employee information. The senior payroll officer is expected to demonstrate strong leadership skills, excellent attention to detail, and a deep understanding of payroll systems and processes.

Key Responsibilities

Manage Payroll Process:
Oversee the end-to-end payroll process, ensuring accurate and timely processing of payroll for all employees.
Review and process all payroll inputs, including employee time and attendance records, benefits, and deduction information.
Coordinate with HR department to ensure all employee changes and updates are accurately reflected in the payroll system.
Ensure compliance with relevant tax regulations, labor laws, and company policies.
Payroll Administration and Reporting:
Generate and distribute monthly, quarterly, and annual payroll reports for management and finance department analysis.
Prepare payroll-related journal entries and reconciliations to ensure accurate financial reporting.
Respond to employee payroll-related inquiries and ensure timely resolution of payroll discrepancies.
Maintain accurate payroll records, ensuring confidentiality and security of employee information.
System Management and Process Improvement:
Administer and maintain the company's payroll system, ensuring data integrity and system functionality.
Identify areas for process improvement and implement changes to streamline payroll operations.
Stay updated with changes in payroll regulations and laws and incorporate necessary changes into the payroll processes.
Collaborate with IT department to ensure effective utilization and optimization of payroll software and systems.
Team Leadership and Development:
Provide guidance and support to the payroll team members, monitoring their performance, and providing constructive feedback.
Conduct regular team meetings to review progress, resolve issues, and communicate changes in policies or procedures.
Mentor and train payroll staff, assisting them in developing their skills and knowledge in payroll processes.
Collaborate with HR department to maintain updated payroll policies and procedures.

Qualifications And Skills

Bachelor's degree in a relevant field (e.g., accounting, finance, HR) or equivalent experience.
Proven experience working as a payroll officer or a similar role, with at least 5 years of experience in payroll administration.
Strong knowledge of payroll laws, regulations, and best practices, including tax implications, retirement plans, and benefits.
Proficiency in using payroll software and advanced knowledge of MS Excel.
Excellent attention to detail and accuracy with strong analytical and problem-solving abilities.
Demonstrated ability to lead and motivate a team, with effective communication skills.
Highly reliable and trustworthy, maintaining the highest level of confidentiality.
Strong organization and time management skills, with the ability to handle multiple priorities and meet deadlines.
Knowledge of HR processes and systems will be an advantage.

Package And Benefits