Personal Assistant

Temporary Personal Assistant - 3 months starting 2 May 2024

Our client based in Sandton requires an experienced and dedicated personal assistant to drive workflows and ensure high levels of performance. Were looking for someone proactive, with strong communication and analytical skills, to fill this role. The personal assistant will offer comprehensive support in all areas of business, including communications, administration, project management, and client satisfaction. An ideal candidate must also feel comfortable working in a high-pressure office environment.

The Not Negotiables For The Role Are

EE candidates only

Must have experience on SAP processing payments

Must be able to manage the dairies for 3 Managers

Must be able to manage travel arrangements

Potentially the position could be extended based on performance

Objectives of this role

Offer comprehensive assistance to executives and senior staff

Maintain clear communication channels throughout the office

Provide administrative support as needed in coordination with support staff

Assist with project management and deliverable execution, keeping team on track to meet key goals

Ensure client satisfaction with timely communications and product delivery

Coordinate activities of a small team to ensure organised and efficient workflow

Responsibilities

Manage executive calendars to accurately assess availability

Process executive communications and correspondence for key updates and inquiries

Assist with special projects as required in a support capacity

Arrange travel and accommodations for executives

Communicate in office with all levels of staff to ensure coordination

Draft daily memos on business topics to executives, staff, and clients

Skills And Qualifications

Excellent verbal and written communications skills

Experience working alongside others and offering support to achieve shared goals

Experience In An Office Environment Or Other Professional Setting

Ability to handle multiple tasks while properly prioritizing urgent and high-impact work

Ability to think proactively and show initiative

Ability to exercise discretion with sensitive information, including client and employee data

Preferred Qualifications

Expert proofreading and editing skills

Familiarity with common office software

Self-starter personality and intellectual curiosity

Strong problem-solving ability

Strong project management ability

Comfort working with top-level managerial staff