Personal Assistant/Junior HR Administrator

Introduction

A business management consultancy firm based in Pretoria East is seeking a Personal Assistant /

Junior HR Administrator to join their team.

Job Purpose

The purpose of this role will be to provide administrative support with a solution-driven and can-do

attitude. Additionally, you will grow into a Junior HR Administrator role, managing various HR

functions, including HR administration and HR compliance.

Requirements

Minimum education (essential):

• Matric Certificate

Minimum Education (desirable)

• Degree or Diploma in Human Resources Management

Minimum Applicable Experience (years)

• 3-5 years of relevant experience

Required Nature Of Experience

• Secretarial/ Personal assistant experience
• Administration (HR, Finance, or General)
• Diary and travel arrangements
• Client engagement

Skills And Knowledge Required

• Planning and prioritizing multiple projects and tasks
• Effective communication
• Fast and accurate secretarial writing and minutes
• Strong organizational documentation, record-keeping, and filing skills.
• Diary planning
• Executive travel arrangements
• MS Office

Other

• Afrikaans (Essential)
• English (Essential)
• Own transport to travel to for errands from time to time.
• Valid drivers license

Key Performance Areas Objectives

Secretarial and personal assistance

• Managing diaries and organizing meetings, and appointments.
• Ensure proper minute taking (or notation), processing, and finalizing of minutes in a timely

manner as requested.

• Act as a secretary during meetings.
• Organise travel arrangements.
• Manage visitor interaction.

Administration

• Assist the Management in daily tasks as and when required.
• Maintain schedule and coordinate calendar activities according to priority.
• Assist with preparing and creating reports, presentations, and data as and when required.
• Implementing, improving, and maintaining procedures / administrative systems.
• Maintain discretion and confidentiality on all information shared with you.

Office Coordination

• Manage the ordering and distribution of kitchen and office supplies.
• Accurate record keeping of office supplies.
• Manage office service providers including internet, printers, telephones, water and electricity

and other relevant office matters.

• Maintain office aesthetic and cleanliness.

Stakeholder Engagement

• To answer telephone calls/emails in a timely and professional manner.
• Escalate queries appropriately, when necessary.
• Be courteous and helpful with clients, employees, and other stakeholders

HR Administration

The Company will send you on a Skills Development Facilitator Course to obtain your SETA

Accreditation.

With the appropriate guidance and training, you will grow into the role and handle:

• WPS/ATR plan drafting and submissions.
• Handle training committees meetings.
• Draft Employee notices & communications.
• Manage employee leave (Sage HR).
• Manage employee benefits and 3rd party payments.
• Maintain employee records (Sage HR).
• Facilitate the onboarding and exit of employees.
• Liaise with clients on deliverables and timelines.
• Preparation of employee contracts & job descriptions.
• Management of employee loans and advances.
• Preparation of KPIs and performance appraisal documents.

Remuneration

Market-related + SDF Course and Accreditation (paid for by the Company)