Minimum Requirements
Essential:
- Grade 12 / Matric
- Diploma or Certificate in Business Administration or related field
- Minimum of 3 5 years experience as a pharmacy administrator
Pharmacy License Administration and Documentation
- Prepare, submit, and monitor pharmacy license applications and renewals in accordance with South
- African Pharmacy Council (SAPC) and Department of Health (DOH) regulations.
- Maintain accurate records for each site/project, including all certificates, licensing correspondence,
- and complaince documents.
- Ensure all operational pharmacies hold a valid and current license.
- Coordinate and follow up with regulatory authorities to ensure timely processing and resolution of
- license applications.
- Ensure any modifications to the licensed pharmacy are recorded and reported to the South African Pharmacy Council (SAPC) and Department of Health (DOH).
- Facilitate and document changes to existing licenses with relevant authorities.
- Manage de-registration process for closed pharmacies.
- Address and resolve non-compliance letters or regulatory feedback.
- Ensure adherence to all legal and regulatory requirements for pharmacy operations.
- Monitor updates to relevant pharmacy laws/regulations and implement changes as rneccesary.
- Assist with document preparation for pharmacy inspections and audits.
- Conduct research and provide demographic support for new pharmacy license applications.
- Collaborate with the Projects teams to ensure pharmacy design and layout meet licensing criteria.
- Act as a primary point of contact with South African Pharmacy Council (SAPC), Department of Health (DOH) and other regulatory bodies.
- Schedule and coordinate inspections and audits.
- Partner with internal teams, such as Projects and Leasing, to compile and complete application packs.
- Provide regular updates and reports to the Operations Director regarding licensing progress and regulatory feedback.
- Deliver comprehensive administrative assistance to the pharmacy teams and Operations Director.
- Manage meeting logistics and maintain accurate minutes and action plans for licensing-related discussions.
- Maintain confidential records and handle sensitive information with discretion.
- Compile reports on license statuses, renewals, and inspection outcomes.
- Prepare and maintain accurate, up-to-date reports on license applications, audit outcomes, and regulatory updates.
- Ensure all documentation is properly completed, stored, and available for internal and external audit requirements.
- Adhere to Dis-Chem Policies and Standard Operating Procedures.
- Adhere to Health and Safety rules and regulations.
- Ensure that all pharmacy license applications are discussed only with the relevant parties and not disclosed to any third parties.
Essential:
- Knowledge of South African pharmacy regulations and South African Pharmacy Council (SAPC) framework, and Department of Health (DOH) licencing process and relevant healthcare laws affecting pharmacy operations.
- Ability to keep abreast of legislative changes and ensure pharmacy practices remain compliant with evolving standards.
- Understanding of the operational, financial, and legal impact of pharmacy licensing and compliance.
- Communication skills.
- Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiar with compliance tracking systems or document management tools
- Interpersonal skills.
- Quality Orientation.
- Self-Management Skills.
- South African citizen
- MIE, clear criminal and credit
- Drivers license and/or own reliable transport
- Occasional travelling
- Market related salary
- Medical aid
- Provident fund
- Staff account
Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chems approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chems Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.
