Procurement Controller

The Procurement Controller supports the procurement function by controlling day-to-day purchasing activities, ensuring accurate ordering, cost awareness, supplier coordination, and compliance with internal procedures. The role focuses on stock availability, price accuracy, and supporting margin control within a liquor redistribution environment.

Key Responsibilities

Procurement & Purchasing Control

• Process and control purchase orders for liquor and related products in line with approved demand and budgets


• Request, compare, and capture supplier pricing and quotations


• Ensure correct pricing, pack sizes, and supplier terms are loaded and maintained on the system


• Monitor purchase price changes and escalate variances to management

Supplier Coordination

• Liaise with approved liquor suppliers, brand owners, and distributors regarding orders and deliveries


• Follow up on outstanding orders and resolve delivery discrepancies


• Assist with supplier documentation and basic compliance requirements

Stock & Availability Control

• Support stock planning by ensuring timely replenishment of fast-moving products


• Assist in monitoring slow-moving and short-dated stock risks


• Coordinate with warehouse and sales teams to avoid stock-outs or over-ordering

Compliance & Administration

• Ensure all procurement documentation is accurate, approved, and filed


• Maintain purchase order, delivery note, and invoice records


• Support stock counts, audits, and basic procurement reporting


• Adhere to liquor industry compliance requirements and internal controls

Reporting & Systems

• Capture and maintain accurate procurement data on ERP or accounting systems


• Prepare basic procurement and stock reports for review by management


• Assist with cost tracking, rebates, and supplier price updates

Key Skills & Competencies

• Good numerical and analytical skills


• Strong attention to detail and accuracy


• Basic understanding of procurement and stock control principles


• Confident communication with suppliers and internal teams


• Competent in Microsoft Excel and procurement systems

Personal Attributes

• Eager to learn and develop in procurement


• Reliable and well-organised


• Cost-conscious and detail-focused


• Able to work in a fast-paced distribution environment

Requirements

• Matric / Grade 12 (required)


• BCOM Degree


• Certificate or Diploma in Procurement, Supply Chain, or Business (advantageous)


• 12 years experience in procurement, buying, or stock administration


• Exposure to FMCG, liquor wholesale, or distribution environments (advantageous)

Benefits

Group life and Funeral cover
Provident fund
Competitive remuneration