Procurement Officer

Additional Information

Job Number 26209758

Job Category Procurement, Purchasing, and Quality Assurance

Location The Westin Cape Town, Convention Square, Cape Town, South Africa, South Africa, 8000VIEW ON MAP

Schedule Full Time

Located Remotely? N

Position Type Non-Management

Job Summary

The Procurement Officer is responsible for managing the hotels purchasing activities to ensure that all goods and services are procured at the best possible quality, cost, and delivery timelines. This role supports a 5star hospitality environment, requiring high attention to detail, excellent supplier management, and strict adherence to compliance and brand standards. The incumbent must be highly self-managed, proactive, and able to operate with minimal supervision while maintaining strong internal controls and exceptional service delivery to internal stakeholders through well established procedures in ordering, receiving, storing, distributing and vendor management.

CANDIDATE PROFILE

Qualifications & Experience

• Diploma or degree in Supply Chain, Procurement, Commerce, or related field (advantageous).
• Minimum 35 years experience in procurement within the hospitality sector, ideally in a luxury or 5 star hotel environment.
• Proven track record of managing suppliers and procurement cycles independently.
• Knowledge of South African procurement regulations, B BBEE requirements, and local supplier market.
• Experience with perishable and non-perishable goods procurement highly beneficial.

CRITICAL WORK ACTIVITIES

Procurement Operations

• Source, evaluate, and negotiate with suppliers for goods and services across all hotel departments (Kitchen, Housekeeping, F&B, Maintenance, Spa, etc.).
• Maintain accurate and up-to-date purchase records, price lists, and supplier databases.
• Ensure all purchases comply with hotel brand standards, hygiene and safety requirements, and local regulations and stocks are at the required PAR levels.
• Coordinate and manage the full procurement cycle, from requisition to purchase order to delivery and payment follow up.

Supplier & Contract Management

• Build and maintain strong supplier relationships to ensure reliable and consistent supply.
• Evaluate supplier performance on quality, pricing, delivery, and service.
• Review and negotiate contracts to optimize value and mitigate risk.
• Ensure all contracts are up to date and in compliance with Marriott policies.
• Conduct regular market research to identify new suppliers, products, and cost-saving opportunities.
• Verify and review supplier premises for adequacy and compliance.

Financial & Compliance

• Ensure procurement activities align with the hotels financial controls, budgets, and audit requirements.
• Assist in monthly cost reviews and reporting on procurement KPIs.
• Identify and implement cost containment initiatives without compromising service quality.
• Collaborate with Finance to ensure accurate coding, invoice matching, and timely payment processing.
• Submits reports in a timely manner, ensuring delivery deadlines.

Operational Support

• Work closely with Executive Chef, Food and Beverage Manager, Executive Housekeeper, Engineering, and other HODs to understand and respond to operational needs.
• Ensure timely delivery of orders and resolve supply issues promptly.
• Oversee proper receiving processes and coordinate with the stores team to maintain correct stock levels.

Additional Responsibilities

• Analyzes information and evaluates results to choose the best solution and solve problems.
• Attends and participates in all pertinent meetings.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Any other duties as requested by management

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brands unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.