Procurement Officer

Prefered skills

Procurement, Construction, Purchase Orders, Accounting, Finance, Mathematics, File Systems, Attention to Detail, Quote, Negotiation

Job description

Job Title: Procurement & Creditors Clerk

Construction Industry
Job Purpose To oversee the complete supplier management process, including sourcing and negotiating quotes for materials, processing and verifying supplier invoices, reconciling accounts, and ensuring timely payments. The role is critical in securing materials at competitive prices while fostering strong supplier relationships and maintaining accurate financial records.

Key Responsibilities:

Procurement / Buying

• Source and obtain competitive quotes for construction materials, plant hire, and services.
• Manage purchase orders and ensure timely delivery of goods to site.
• Negotiate pricing, terms, and discounts with suppliers.
• Maintain and update the approved supplier database.
• Monitor stock/material requirements and long-lead items in collaboration with site teams.
• Resolve supply or delivery issues promptly.

Creditors / Accounts Payable

• Receive, verify, and process supplier invoices.
• Match invoices with purchase orders and delivery notes.
• Reconcile supplier statements and resolve discrepancies.
• Prepare monthly payment batches in line with company cash flow.
• Ensure payments are made within agreed terms; negotiate settlement discounts for early payments.
• Maintain accurate and organized creditors records for audit purposes.

General Administration

• Assist with reconciliations and weekly reporting.
• Maintain proper filing systems (electronic and hard copy).
• Support Finance and Project teams with ad hoc administrative tasks.

Qualifications & Experience:

• Matric (Grade 12) with Accounting/Maths (required).
• Experience in a construction environment (essential).
• Financial or Procurement tertiary qualification (advantage).
• 35 years experience in creditors/accounts payable.
• Procurement or buying experience, preferably in construction/building.
• Proficiency in accounting and procurement software (e.g., Xero, ApprovalMax, BuildSmart or similar).
• Strong MS Excel skills; Smart Sheets experience is an advantage.

Skills & Attributes:

• Strong attention to detail and accuracy.
• Excellent negotiation and communication skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity and professionalism.
• Organized, proactive, and able to multitask.
• Team player with the ability to liaise between finance and site teams.

Reports to: Managing Director / Finance Manager
Works closely with: Site Managers, Quantity Surveyors, and Suppliers

Salary Scale:
R15 000 - R25 000 cost to company