PROJECT COORDINATOR - DEPARTMENT OF FAMILY MEDICINE - FACULTY OF HEALTH SCIENCES

UP Professional and Support

FACULTY OF HEALTH SCIENCES

DEPARTMENT OF FAMILY MEDICINE

SCHOOL OF MEDICINE

COMMUNITY ORIENTED SUBSTANCE USE PROGRAMME (COSUP)

PROJECT COORDINATOR (6 MONTHS CONTRACT RENEWABLE)

PEROMNES POST LEVEL 08

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

The project coordinator provides day-to-day oversight of administrative and operational functions in order to achieve project sustainability and success in accordance with defined targets, strategies and goals. The incumbent will support the Project Manager in the critical areas of scope, schedule, resources, finance, quality and risks to ensure the successful delivery of project deliverables as per approved business plans, within budget and timelines specified by the City of Tshwane and other funders.

Responsibilities

The incumbent will be expected to do the following:

• Coordinate service delivery and ensure operational efficiency across all COSUP sites throughout the City of Tshwane;
• Attending and participating in quarterly UP, CoT COSUP Joint Working Group;
• Attending meetings with COSUP Project Manager and COPC Research Unit Director;
• Chairing the weekly COSUP management team meetings, ensuring all tasks allocated are executed;
• Support HR processes including recruitment, onboarding and performance management;
• Building strong relationships (staff and clients) and collaborate effectively with cross-functional teams;
• Serving as a point of contact between COSUP project teams, management and external stakeholders;
• Creating and maintaining comprehensive project documentation, plans and reports;
• Overseeing the preparation and processing of invoices, updating of tracking reports and ensuring that files are maintained for due diligence and financial auditing;
• Liaising with stakeholders to identify and define project requirements, scope and objectives;
• Ensuring that all project activities adhere to UP, CoT and project specific policies and procedures.

Minimum Requirements

• Bachelors degree in Health Science, Public Admin, Business or equivalent;
• Three years experience as a project administrator or coordinator.

OR

• Advanced Diploma;
• 5 years experience as a project administrator or coordinator.

Required Competencies (skills, Knowledge And Behavioural Attributes)

• Strong organisational skills;
• Problem solving skills;
• Excellent communication skills (verbal and written);
• Excellent organisational and time-management skills;
• Project management skills;
• Good financial skills;
• Good interpersonal skills;
• Must be able to work independently and in a team.

Added Advantages And Preferences

• Certificate in Project Management;
• Diploma in Health Management;
• Three years experience in substance use or harm reduction programme admin.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The all-inclusive remuneration package for this contract position will be commensurate with the incumbents level of appointment, as determined by UP policy guidelines.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 12 September 2025.

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mr CN Lekhoane , Tel: (012) 356 3241 or email collins.lekhoane@up.ac.za for application-related enquiries, and Prof N Mofolo , Tel: (012) 356 3297 or email mofolo.n@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 December 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.