Property Management, Office Administration, Administration, Real Estate, Property Law, Xero, Microsoft Office, Asana, Invoicing, Diary Management
Job description
Property Management Administrator (Real Estate/Property)
Our Client is a Property Management company that has managed residential and commercial property portfolios internationally since 1998 and plans to open up in South Africa. They distinguish themselves from their competitors by treating both landlords and tenants as clients and by maintaining a "Service First, Profit Second" approach to the process of letting and managing properties.
Job Type: 4 days per week (Flexible) | Remote
Head Office: United Kingdom
Requirements
- Completed Matric and Tertiary Qualification
- Minimum 2 years of administrative experience in property management/real estate
- Have an understanding of the real estate laws and code of ethics in South Africa.
- Experience with Xero required
- Experience with Microsoft 365 required
- Manage and maintain accurate financial records for properties
- Create and post listings on Property24/Rightmove
- Handle incoming enquiries/diary management and property records
- Act as point of contact with tenants and contractors
- Coordinate maintenance between tenants and contractors
- Ensure that the lease checklist is process is signed off ie gas safety, electrical EICR, EPC, UK Property Law and Ethics
- Compile list of leases in advance, to be checked against the Ongoing Rental Reports and to follow up (tenancy renewals)
- Process rental invoices, payments and overdue accounts
- Ensure that all information (receipts/emails) is captured to Xero and Asana
- Reconcile Stipends are paid and up to date (ISTA 3rd party energy provider)
- Responsible for financial bookkeeping, accounts receivable and payable, money statements, including invoices and receipts, as well as daily and monthly cash flow
- General assistant duties such as diary management, monitoring of inboxes, and reporting to the director.
- Any other duties required by the company from time to time as instructed by Management.
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Black Pen Recruitment is a global recruitment agency that targets European, African and American Markets with headquarters based in Malta (Europe) and Cape Town (South Africa).
