Receptionist

Not just a job, but a career

Yokogawa, award winner for Best Asset Monitoring Technology and Best Digital Twin Technology at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About The Team

Our 18, 000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

PURPOSE OF THE JOB

• To receive all visitors to the company and direct them to the appropriate individuals within the organisation.
• To operate the companys automatic switchboard.

Key Responsiblities And Accountabilities

• Ensure efficient operation of the company switchboard and telephony system.
• Welcome and attend to all visitors to the company in a professional manner.
• Accurate message taking and forwarding to relevant employees.
• Co-ordination of maintenance of switchboard and extensions, and external telephone lines relating to the switchboard.
• Operation of reception fax machine and distribution of incoming faxes on a daily basis.
• Sorting and distribution of company mail.
• Receiving and recording of cheques.
• Assistance with Local Travel bookings and co-ordination.
• Ordering and distributing of company stationery.
• Maintaining telephone management system and printing and filing report weekly.
• Maintaining Access Control system and printing and filing report weekly.
• Abide by the Authority Levels document.
• Professionalism and projection of a proper image of the company at all times.
• Adherence to Yokogawa Quality Management procedures
• Abide by the companys health and safety policy by ensuring the following:
• Must execute work in such a way so as to not endanger himself/herself or others.
• Must inform himself/herself about Health and Safety instructions and procedures and participate in organised training.
• Must take care of optimal working conditions by using equipment in the correct manner and in accordance with instructions.
• Must alert noticed dangers to the managerial staff.
• Respond positively to any other reasonable request pertaining to the job.

PERSON SPECIFICATION

• Reliable
• Well-spoken and well-groomed and appropriately dressed
• Able to work quickly and accurately
• Good communication skills
• Ability to be helpful to customers and staff in an efficient manner

Essential

EDUCATION TRAINING AND QUALIFICATIONS

• Grade 12
• Switchboard skills
• Front Office Skills
• Fully Bilingual (Afrikaans)

Desirable

• Basic Book-keeping skills
• Microsoft Office skills

Experience

Essential :

• One year of reception / telephony

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa

about our Employee Referral process!