A specialist in providing high-quality printed flexible packaging solutions for various industries including food, beverage, confectionery, industrial, and general merchandise.
Role
With state-of-the-art manufacturing facilities, we offer complete flexible packaging solutions from concept to completion, tailored to meet each customer's precise specifications. Purpose of the Role:
Provide administrative support to the Sales Team to increase the efficiency & productivity of the department
Manage the front desk daily, welcome guests positively and execute a variety of administrative tasks to the highest standards
Requirements
- Update & maintain leads on Syspro
- Generate Woolworths Datasheets
- Generate Price Lists
- Update & maintain Sales Turnover Trend, send to relevant Account Managers
- Update & maintain New Business Trend, send to relevant Account Managers
- Organise the sample room
- Save & organise documents on the server
- Generate & manage customer surveys
- Assist with planning exhibitions or functions
- Assist with changes to the website
- Assist with product photos
- Maintain the Critical Path Register and distribute list to CSRs weekly
- Maintain the Trial Register and distribute to Account Managers monthly
- Maintain the Customer Product Specification Spreadsheet and chase CSRs to ensure signed copy received and saved on the server
- Greet & welcome guests as soon as they arrive at the office
- Co-ordinate meeting rooms
- Direct visitors to the appropriate person & office, ensure visitors complete relevant paperwork
- Maintain Visitor File
- Offer guests refreshments & make refreshments
- Conduct stocktakes on meeting room utensils, etc
- Assist with actioning Checklist for Customer Visits
- Answer, screen & forward incoming phone calls
- Receive & pass on accurate messages when appropriate person is not available
- Receive, sort and distribute incoming parcels
- Update & maintain the Dispatch Spreadsheet, receive request from Packaging World staff, forward details to courier, get courier quote approved by Management & complete waybill
- Ensure reception area is tidy & presentable
- Arrange travel & accommodation
- Photocopying, scanning, laminating, binding, shredding, filing & other general administration
- Update & distribute latest company telephone list
- Prepare Weekly Sales Report BOTH
- Comply with BRC requirements BOTH
- Price Lists
- Critical Path Register
- Trial Register
- Customer Product Specification Spreadsheet
- Dispatch Spreadsheet
