Receptionist/Admin Assistant

Co-ordinates and controls the administrative functionality and attends to the implementation of procedures, applications, systems and controls to facilitate and support the recording, updating, circulation and maintenance of information from/ to the region with regards to various activities. Performs tasks/ activities associated with the provision of secretarial, administrative and telephonist/ receptionist functions:
Carry out reception and telephonist duties in order to present a professional image of the Company
Handle incoming telephone traffic with courtesy and promptly, outgoing calls placed where appropriate to create an image of professionalism
Take messages and pass them to relevant parties to assist the overall effectiveness of the organisation.
Confirm or alter appointments of visitors to the company where appropriate thus providing additional assistance to staff
Carry out good housekeeping duties to ensure Reception area kept neat and tidy
Prepare and maintain internal telephone lists to enable ease of contact When available assist in additional duties, e.g. receptions, to provide extra help
Handle all inbound and outbound correspondence, draft correspondence where required, to ensure optimum information flow
Manage office supplies and liaise with Procurement officer and allocated staff to ensure availability of office supplies

Occupation:

Management, human resources jobs

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