Minimum Experience:
- Administration experience
- Experience in managing a reception desk
- Recruitment experience advantageous
- Project management skills advantageous
- Speaking multiple languages advantageous
- Relevant NQF level 4 qualification
- Working knowledge of MS office with strong Excel skills
- Administration linked to the recruiting, screening and short listing of candidates according to client specific needs and requirements
- Book venues and prepare the relevant documentation needed
- Ensure all documentation required for learner files is sourced and filed
- Ensure processes and procedures are adhered to according to recruitment procedure
- Brief potential applicants on offerings and assist with completion of application forms and required documentation to be submitted
- Check all applications that are submitted for accuracy and completeness
- Prepare verification letters for sign of by doctors
- Log all walk in application in walk-in register and forward to recruitment consultant
- Liaise with candidates in relation to setting up interviews, pre-assessment and induction
- Brief candidates on the time & tame frame they are required to be at the academy
- Brief candidates on the reason for the appointment
- Inform candidates of what they need to bring with them
- Contact candidates not currently in academy and continually update their information and status on database
- Load all new applicants onto database
- Comprehensively and continuously update database
- Export and quality check CVs from database when required
- Answer switchboard and direct calls accordingly
- Answer phone calls and take messages
- Attend to all walk-ins and restrict access control
- Assist with walk-in learners, advise on application process and screen and receive application forms when required.
- Ensure reception area is adequately stocked with marketing material and registration forms
- Ensure reception area is kept tidy at all times
- Maintain professional image at front desk
