Glacier by Sanlam brings together leading experts and respected financial services companies to meet clients investment needs. We deliver focused investment services through specialist teams, partner with acclaimed financial intermediaries and pride ourselves on our superior products and solutions and high quality service. We offer a comprehensive range of investment solutions, designed to assist in the creation and preservation of wealth. Our offering encompasses local investments, including fixed term investments and investments with guarantees, international investments, retirement saving solutions, and retirement income solutions. While each solution has its own distinct purpose, they all share the world-class quality and commitment that have come to distinguish Glacier.
What will you do?
The Executive Assistant will provide high-level secretarial, administrative, and organizational support to EXCO members, ensuring efficiency in daily operations. This role requires exceptional discretion, professionalism, and the ability to manage multiple priorities in a dynamic environment.
Key outcomes
The following outcomes will be expected from the Executive Assistant:
- Executive Support:
- Provide confidential secretarial and administrative assistance to EXCO members.
- Manage correspondence, communications, and information flow on behalf of executives.
- Diary & Travel Management:
- Efficiently coordinate and manage executive schedules, including appointments and meetings.
- Arrange local and international travel, including flights, accommodations, and itineraries.
- Meeting Coordination & Documentation:
- Schedule and organize meetings, presentations, functions, and conferences.
- Coordinate board meetings, including compiling and distributing board packs.
- Prepare reports, including the Chief Executive report.
- Accurately record and distribute meeting minutes.
- Administration & Office Management:
- Handle incoming client queries, redirecting or resolving them as required.
- Manage invoice processing and payments.
- Oversee email, document management, and general office administration.
- Ensure efficient telephone and task-specific administrative support.
- Stakeholder & Client Liaison:
- Serve as the primary point of contact between EXCO members and internal/external stakeholders.
- Build and maintain strong professional relationships.
- Ad Hoc Tasks:
- Assist with finance-related administrative tasks.
- Support various projects and initiatives as required.
Qualifications And Experience
- Matric / Grade 12
- A Secretarial Diploma or similar qualification
- Minimum of 5 years in a Personal Assistant capacity at Executive Management level in the Financial Services environment
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Internet)
- Planning and Organising
- Initiative and innovative/ function independently
- High level of attention to detail and accuracy
- Ability to handle sensitive information with discretion
- Verbal and written communication (English & Afrikaans)
- Strong relationship-building skills
- Positive and proactive attitude
- High levels of professionalism, integrity, and confidentiality
- Ability to work under pressure
- Adaptability and problem-solving mindset
- Maturity and ability to work independently
Reservation Management
Secretarial Support
Administration
Manages various Stakeholder queries and support
Personal Attributes
Communicates effectively - Contributing independently
Plans and aligns - Contributing independently
Action orientated - Contributing independently
Optimises work processes - Contributing independently
Build a successful career with us
Were all about building strong, lasting relationships with our employees. We know that you have hopes for your future your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office the group provides many opportunities for growth and development.
Core Competencies
Cultivates innovation - Contributing independently
Customer focus - Contributing independently
Drives results - Contributing independently
Collaborates - Contributing independently
Being resilient - Contributing independently
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.
Our commitment to transformation
The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.
