Posted on: 26 March 2018
ID 561186

Scheduling administrator wanted

Scheduling administrator is needed in Somerset West Office.

Job responsibilities:

  • Maintaining the company’s scheduling database by performing routine scheduling tasks with strict adherence to deadlines, attention to detail and accuracy, including but not limited to:
  • Daily uploading of audit reports to the database and sending of audit reports to clients.
  • Contacting clients to confirm audit dates and other details.
  • Sending auditors updated schedules and templates on a weekly basis.
  • Sending auditors accurate maps for expense claim purposes, on a monthly basis.
  • Daily updating of audit status on scheduling database.
  • Coordination of auditors’ travel arrangements:
  • Processing of accommodation invoices and submitting to finance department for payment.
  • Maintaining a database of suggested accommodation according to company budget.
  • Plan auditors’ trip with regards to flights, accommodation, car hire, etc.
  • General administrative duties, including but not limited to:
  • Assistance with answering of switchboard and redirecting calls to the correct department. Dealing with telephone enquiries in a friendly, professional manner and ensuring all enquiries are dealt with efficiently.
  • Assistance with receiving and welcoming guests in a friendly and professional manner and offering tea/coffee where required.
  • Preparing and producing minutes of meetings, letters, reports, etc. as and when required.
  • Providing full administrative support as required including faxing, photocopying, filing, etc.

Job requirements:

  • Software skills: Intermediate to Advanced level knowledge of Microsoft Office, specifically Word, Excel, Outlook, Access; Basic knowledge of Google Maps; Internet research abilities
  • Typing speed at minimum 40 words per minute
  • Good general standard of education (at minimum, Matric certificate required)
  • Previous experience of working with databases
  • Minimum experience in an administrative position of at least 3 years
  • Ability to effectively work under pressure and meet strict deadlines
  • Ability to work effectively as a member of the team
  • Attention to detail and accuracy
  • Excellent communication skills – written and verbal
  • Flexible approach to work and differing tasks
  • Good planning and organising skills, ability to prioritise
  • Positive attitude towards clients and colleagues
  • Problem assessment and problem solving
  • Professional approach to confidentiality
Occupation:
Administrators
Administrative jobs
More details
Salary:
Salary negotiation
Contract type:
Full-time


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