- Perform Board Secretariat work with the following main responsibilities:
- Secretariat Support (mandatory service):
- Prepare minutes of the board and committee meetings in line with the protocol and calendar; ensure approval by the Board and relevant Committee.
- Prepare and distribute meeting agendas, minutes, and resolutions.
- Prepare and update resolution register.
- Ensure proper documentation and secure storage of board records.
- Prepare backlog minutes of the board and committee meetings in line with the protocol and ensure approval.
- Governance and Legal Compliance support (optional, to be costed separately):
- Assist in ensuring adherence to sound governance principles.
- Ensure compliance with applicable legislation and prescripts.
- Support the board in reviewing and approving policies, strategic plans, and risk management frameworks.
- Monitor board compliance with government priorities, legislative prescripts, policies, and service delivery objectives.
- Provide secretariat services for the board and all its committees.
- Prepare resolutions (including a resolution register) for the board and all its committees.
- Ensure the publication and maintenance of standard protocol documents for Board management and related processes.
- Prepare key decisions and monitor actions including matters arising from the Board and its committees.
- The Board and its committees meet once per quarter or as required.
- The annual Board and Board Committee calendar consist of 10 scheduled and ad hoc meetings and workshops per year.
- A degree in Law, Commerce, or Business Management (NQF Level 7).
- At least 10 years demonstrable experience in drafting minutes and 5 years at Board level.
- Chartered Secretary qualification with Chartered Governance Institute of Southern Africa (mandatory for optional services).
- Previous experience as a Company/Board Secretary with at least 10 years' experience, including 5 years in the South African public sector (mandatory for optional services).
- Corporate Governance, Compliance, and Legislative Framework environment experience.
- Understanding and working knowledge of the legislative and regulatory framework.
