The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJs mission is To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge. The University is guided by the vision of building An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Responsibilities
Job description
- Manage the Senior Directors office and to act as first line of contact to the stakeholders, staff etc. in a professional manner.
- Arrange travel and accommodation for the Senior Director for official business trips and conferences (local and international).
- Receive and directs calls to relevant staff head of departments.
- Compile agendas, registers, take minutes at meetings for accurate record keeping.
- Arrange and co-ordinate workshops, functions, conferences, etc. as per the Senior Directors request.
- Maintain a trusting and open relationship with other secretaries, managers regarding official matters.
- Assist in maintaining and tracking the monthly budget for all units within the department.
- Ensure that documentation is kept safely and securely to maintain confidentiality.
- Manage the Senior Directors diary and ensuring that all the commitments are honoured.
- Handle all procurement related to the Senior Campus Directors office, including staff teas, stationery, computers, and office equipment.
- Perform ad hoc duties as and when required to support the effective functioning of the Campuses and Facilities Management. Department
- National Diploma (NQF 6 or equivalent) in Administration, Secretarial etc.
- Three (3) to five (5) years' of secretarial experience is essential.
- Three (3) to five (5) years' administrative experience including proficiency in iProcurement (iProc) systems, hosting events etc.
- Computer Literacy in Microsoft 365 Office and Oracle or similar.
- Proven experience of extensive diary management and scheduling.
- Pay attention to detail
- Ability to perform under pressure and work independently.
- Good communication skills
- Interpersonal skills
- Knowledge of Procurement procedures
- Office and administration Management
- Knowledge of Finance including budgeting
- Planning and organisational skills.
- Report writing skills.
- Excellent interpersonal skills.
- Good customer service
- Deadline driven
- Knowledge of UJ rules and regulations
- Previous experience in the Higher Education and Training sector
Enquiries regarding the job content: Dr Joe Manyaka at Tel: (011) 559 1331
Enquiries regarding remuneration & benefits: Mrs Nozuko Mazibuko (HCM Business Partner) at Tel: (011) 559 4690
