Senior Administrator

Designation: PP3136 - Senior Administrator

Category: Ops & Admin - OF6310

Posted by: Alexander Forbes

Posted on: 18 Jun 2025

Closing date: 27 Jun 2025

Location: Sandton

Purpose Of The Job

Financial Management & Operational Effectiveness
Embracing & implementing TCF
Client Service
Output, success & engagement A Senior Administrator is responsible and accountable for the key performance areas, aligned to the operation of a portfolio of funds. The key performance areas are set out in the performance assessment and list of tasks .These are determined by consulting and complying with Alexander Forbes procedures, industry requirements, the department that you work in, and any other specific requirements in the Service Level Agreements, at all times. All tasks and functions should be done accurately and within the timeframes and service standards. In this service orientated business, clear and precise communication is required, while building and strengthening relationships, upward, downwards and laterally with internal and external Clients. The image of Alexander Forbes must be maintained and improved by providing prompt, polite and efficient service.

Overview

Education

Grade 12 (Matric)
Successfully passed the AF and branch tests/assessments
Having achieved or studying towards a retirement fund qualification or equivalent qualification.

Experience

Minimum 3 years industry related experience in Employee Benefits and Fund Administration. Key Performance Area
Operational & Financial success
Maintaining expenses in line with Branch standards and limits
Maintaining & managing Fund Allocations
Eliminating PI Claims

Fund administration role specific

Monthly contribution reconciliations for Pension and Provident Funds
Maintenance of Member Data
Necessary reporting in terms of Section 13(a)
Processing of various types of claims (inclusive of bulk transfers where applicable) for Pension and Provident Funds
The checking and authorizing of various types of claims
Checking of direct/guaranteed housing loans, where applicable, against the schedules received from the loan provider
Preparing and checking of monthly reporting for client meetings.
The completion of Administration Reports (where applicable)
The completion of member Statements (where applicable)
Complete recognition of transfer documents and allocation once received (where applicable)
To identify any changes on the fund and preparing or the checking of the documents(rates, fees or expenses)
Prepare information for the financial year end of your funds (where applicable)
To check and act upon all risk reports ( where applicable)
Clear Emails and queries on a daily basis
From time to time, you may be required to perform other related duties and functions that may be reasonably expected of you given your position and the operational requirements of the Company.
Perform peer review of specific tasks allocated by superior.

Embracing & implementing TCF

Acquired skills and Knowledge - Individual's knowledge is up to date on industry trends/changes as well as AFAS products and service offerings. Measured by Branch tests set by Management and by the AFFS training department
TCF - Living the AF values & making positive contributions to the Team/Branch by embracing and implementing TCF. Effectively managing clients expectations and alleviate risks while embodying the SERVE principal.

Client Service

Timeous & Accurate client and member communication in line with company and branch procedures and controls.
Effective and efficient service delivery including internal clients such as ALM Team, Consultants, etc.
Quality and accuracy of work delivered both verbally and written, meets both internal and external customer expectations and is complete without errors
Compliant in terms of AFFS complaints management procedure.
The image of Alexander Forbes Operation & Administration must e maintained and improved by providing prompt, polite and efficient service.

Output, success & engagement

Team contribution - Assists in times of absenteeism/pressure to ensure work delivery.
Managing self - Management of processes and responsibilities. Ability to work independently.
Timeous & accurate actioning of adhoc tasks assigned by Management
Taking on additional responsibilities & making a positive contribution to the team/Branch by way of internal procedures & processes.
Train junior staff where necessary

Technical and behavioral competencies

Compass and Alex (where applicable) system knowledge
Computer literate (outlook, excel (intermediate level) and word (basic))
Excellent oral & written communication skills
Ability to multi-task
Ability to anticipate and manage change
Innovative thinking and delivery
Ability to understand and apply Retirement Fund Rules
Ability to review and understand the applicable legislation relevant to function.

Behavioral (Interpersonal and Intrapersonal)