Site Administrative Officer
Reports To
Site Manager
Location
Project based
Job Grade
Semi-Skilled
Job Overview
The Site Administrative Officer provides administration support to the Site Manager, Supervisor, Safety Officer(s), Operators and Engineering team.
Responsibilities And Duties
- Prepare and consolidate timesheets on a weekly and Monthly basis.
- Record keeping, filing, capture and update of records to ensure that information is accurate and accessible.
- Responsible for the ordering of stationary; PPE clothing and other office related requirements.
- Process invoices to from sign off cards to submission to finance.
- Track tasks: Machine hours and breakdowns information
- Purchase order submission and authorisation.
- Conduct Medical and induction bookings
- Respond to administrative queries and routine requests for information to ensure the provision of accurate information
- Perform any other ad-hoc administrative duties as assigned from time to time.
- Adhere to all safety procedures and standards at the workplace.
Qualifications & experience required
- Grade 12
- A Qualification in Office Management (advantageous)
- Proficiency in Microsoft Office applications.
- Excellent communication and organizational skills.
- The ability to work well independently as well as part of a team.
- At least 2 years of experience in an administrative role.
- High attention to detail.
- Friendly demeanor and ability to handle stressful situations calmly
- Working experience with Accounting Software an advantage
- Working experience with Passport 360 an advantage
- Reliability and an ability to prioritize tasks effectively
